Receptionist / Office Coordinator
vor 21 Stunden
WEM Civil is a leading civil contractor in NSW, known for our expertise in residential, industrial, and infrastructure projects throughout Greater Sydney, the Illawarra, and Hunter Regions.
We are committed to delivering high-quality projects on time and within budget, whilst upholding the highest standards of safety and environmental sustainability.
With a team of over 270 skilled professionals, we work collaboratively to offer practical solutions tailored to meet our clients' needs.
At WEM Civil, our core values - team, trust, customer first, and legacy are at the heart of everything we do.
We are dedicated to fostering a supportive and empowering work environment where every team member has the opportunity to thrive.
If you're looking for a company that values your contributions and invests in your professional growth, WEM is the place for you.
WEM has a rewarding opportunity for a Receptionist / Office Coordinator to join the team.
This role is based at our Head Office in Bella Vista.
This is a full-time role, Monday to Friday (8:30am - 4:30pm).
Key Responsibilities: Answer incoming calls, screen and direct them appropriately, and take detailed messages for timely follow-upWelcome visitors, manage visitor security access, and ensure a professional front-office experienceMaintain the cleanliness and organization of reception, kitchen, meeting rooms, and common areasCoordinate meetings, including arranging tea, coffee, and catering as neededPrepare correspondence and documents as requiredMonitor and manage office, site stationery, and kitchen supply ordersOrganise gifts, flowers, hampers, and gift cards for employees and clientsAssist the Executive Assistant in coordinating events and staff accommodationSupport the People & Culture team with preparing induction packs and managing PPE stockCoordinate with print production companies for site entry stickers, banners, and related materialsArrange miscellaneous office services, such as shredding, toner recycling, and pest controlManage eTags and fuel cards for company vehicles, including assisting staff with queries (e.g., resetting PINs)Provide administrative support to the Finance and Workshop teams, including fleet renewals and registrations.We Are Looking For Someone Who Has: Previous experience within a similar roleExceptional verbal and written communication skillsProfessional demeanour and presentationStrong customer service focus with a commitment to delivering excellenceOutstanding organisational skills and the ability to manage multiple tasks efficientlySelf-motivated with a proactive approach to problem-solvingDependable, with a strong sense of initiative and reliabilityHigh attention to detail and accuracy in all tasksCollaborative team player, capable of working effectively with all levels of management and staffDemonstrates sound judgment, discretion, and the ability to handle sensitive information with the utmost confidentialityRemuneration: Salary aligned with your experience
Wellbeing: Access to our Employee Assistance Program to support your mental health & wellbeing
Financial Incentives: Access to paid income protection insurance and earn up to $1000 for every successful referral through our employee referral program
Community Partnerships: Partnerships with community programs including Black Dog Institute and Sydney Children's Hospitals Foundation with the opportunity to get involved and give back to our community
Connect & Celebrate: Frequent social and team events, and reward and recognition programs that celebrate our people
Growth: Endless career opportunities, ongoing training, mentoring & development
Visit this link to learn more about our culture at WEM
Additional Information: Applicants should submit a current resume and cover letterApplicants are required to successfully complete a pre-employment medical assessment, including a drug and alcohol screening, as a prerequisite for this position to ensure they can safely perform the duties of the roleApplicants must be authorised to work in Australia, and reside in the geographic area relevant to the positionWEM Civil is proud to be an equal opportunity employer.
We are committed to fostering a diverse and inclusive workplace where everyone feels valued and empowered to succeed.
As a Champion of Employment for Women in Civil in partnership with the CCF, we actively encourage applications from women and individuals of all backgrounds to join our team.
Ready to take the next step in your career?
Join us and be part of our ongoing success and growth
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