Executive Assistant To Chief Hr Officer

vor 21 Stunden

Sydney, Österreich Rabobank Gruppe Vollzeit

Rabobank is the world's leading specialist in food and agribusiness banking. One of our key strengths lies in our people who have a deep understanding of agriculture and are committed to adding long-term value for clients. Our commitment to our employees and clients is at the heart of everything we do.We are seeking an experienced Executive Assistant with a passion for agriculture, to support our Group Executive, Chief HR Officer, and Corporate Affairs. This role is pivotal in ensuring professional secretarial and administrative services, dynamic report preparation, meeting coordination, and schedule organization. Your exceptional interpersonal, communication, and time management skills will be critical in maintaining the highest level of service to Board Directors, Executives, and senior stakeholders. This role offers a hybrid work arrangement, with three days per week in the office.Key Responsibilities:Manage and maintain the schedule for both the Chief HR Officer and General Manager, HR Australia, including diary and appointment management.Coordinate meetings, events, and functions, ensuring professional preparation of agendas and business papers.Represent the Chief HR Officer by welcoming visitors, managing correspondence, and responding to inquiries.Arrange corporate travel and meetings, including developing itineraries and booking accommodations.Assist with the delivery and closure of actions for the Board and relevant Committees.Process and reconcile expense accounts and invoices for the Chief HR Officer and Management team members.Maintain an effective filing and document management system.Contribute to departmental communication by preparing and editing articles, designing presentations, and distributing information.Support key HR team members by advising on historical precedents and serving as a liaison between employees and the Chief HR Officer.To be successful in the role, you will have:Diploma in Business Administration, Event Management, or a relevant discipline.10+ years of experience in an Executive Assistant role, providing senior-level support.Strong proficiency in Microsoft Office, particularly Excel, Word, MS Teams, Outlook, and PowerPoint.Excellent verbal and written communication skills.Strong organizational skills and attention to detail and ability to deliver to deadlines.A background in Human Resources and understanding of HR practices or experience in the banking & financial services industry, particularly in food & agribusiness would also be advantageous but not critical to success in the role.What we're proud to offer you:Rabo@Anywhere: our hybrid way of working at Rabobank, blending time between the office and home.Wellbeing leave: 2 extra leave days to support greater work/life balance.Education Assistance Program: support for professional development.Parental Leave: up to 14 weeks paid leave for eligible employees.Bonus and Additional Leave: options for extra annual leave.Extra Insurance: employer-funded insurance for eligible permanent employees.Rabo Workplace Giving program: matches employee donations to selected Social Partners.Our ValuesRabobank Australia values inclusion, belonging, and positive experiences for all. Our work environment, benefits, and values—"Client Driven", "Responsible", "Professional", and "Cooperative"—make it a great place to work. We welcome applicants from diverse backgrounds.Please let our Talent Acquisition team know if you need any accommodations to make our opportunities more accessible to you.Rabobank is not accepting submissions from recruitment agencies for this role.Applicants must hold valid work rights for this role.Applying in 5 stepsWe'd like to get to know you.Step 1: ApplyingThanks for applying We consider all CVs and covering letters received. After the closing date, you will hear from us as soon as possible.Step 2: First interviewYou'll meet with your potential team leader and an immediate colleague to assess fit for the position.Step 3: Second interviewWe will delve deeper into the job details in this online meeting.Step 4: OfferIf you are a good match for us, you'll receive an offer by email.Step 5: ScreeningWe assess your trustworthiness for working at Rabobank during this process.
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