Legal Pa

vor 1 Monat

Sydney, Österreich Tideri Jobbörse Vollzeit

Legal PA – 6 month FTC
A&O Shearman is a new global industry-leading law firm, with 48 offices in 29 countries worldwide.
Our fluency in English law, US law, and the laws of the world's most dynamic markets enables us to provide unmatched insight and seamless delivery to clients.
We work on challenging and important deals and disputes that have the potential to shape the future.
We offer exceptional opportunities for our people; opportunities to work for the world's leading businesses; to transform the status quo, and to deliver your best work, helping you and your career to thrive, while delivering unparalleled outcomes for our clients.
Role purpose
The role of a Legal PA at A&O Shearman is exciting, challenging and rewarding.
Working alongside leading lawyers, A&O Shearman recognises that Legal PAs are an important part of the team.
Our Legal PAs are required to provide a professional and efficient legal administrative service to Partners and other fee earners.
Role and responsibilities
Manage incoming communication (including email and voicemail).
Drafting replies as required.
Diary management, arranging meeting rooms, collating documentation for meetings and prompting the Partner as appropriate to maintain their working schedule.
Spotting issues and thinking ahead to rearrange where necessary.
Monitoring fee-earners emails and tending to requests from clients.
Coordinating and booking travel as required.
Ensure mail is processed efficiently (physically and electronically), always maintaining confidentiality.
Establish and maintain an effective filing system to ensure completeness and accuracy of technical, professional and matter information.
Produce and amend documents and correspondence.
Take responsibility for the general management and turnaround of documents.
Help lawyers complete their timesheets every day.
Provide cross-group and departmental support where necessary.
Assess and prioritise client requests, ensuring that all messages are relayed in a timely fashion.
Provide efficient and professional assistance to meet the needs of the client.
Maintain basic marketing information.
Field and process calls from ad hoc callers and prospective new clients.
Enter and update various systems / programs such as EPIC and League tables.
Schedule coordination of roadshows.
Manage team CVs and general experience lists, and tailor team CVs for pitches.
Coordinate events including collating and managing invitation lists, printing name tags and distributing.
Ensure desks are cleared and clean when a team member leaves the firm, goes on leave, or when a new starter commences.
Organising stationery for any new starters to your team.
Ownership and management of team's expense policies when preparing expense claims.
Ensure that Finance is advised of status for any outstanding invoices relating to matters.
Ensure performance review meetings are organised for the team during review season.
Ensure team members book leave in the system.
Help with annual processes including renewal practicing certificates.
Edit narratives, review WIP and submit billing guides to Revenue team.
Assist with the matter inception process.
Ensure all required forms and associated backup relating to client trust monies are completed and submitted to Finance.
Key requirements The ideal candidate will be a flexible, resilient & robust individual who is confident in their approach, proactive, quick to learn and someone that is able to exercise independent thought as to what needs to be done.
Experienced Legal PA (5 years plus) High level of attention to detail.
Organized and able to prioritise.
Excellent administration skills, keyboard, and software proficiency.
Excellent written and verbal communication skills.
Calm, unflappable demeanor.
Professional telephone manner.
Equal Employment Opportunity
A&O Shearman are committed to supporting a culture that drives diversity, equity and inclusion.
We welcome applications from people of all ages, genders, sexual orientation, cultural backgrounds, family or caring responsibilities, and people living with a disability.
If you need any support to fully participate in the application process, please contact Australian Recruitment for guidance.
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