Executive Assistant
vor 2 Wochen
Australian Department of Veterans' Affairs – Hobart TAS
The successful applicant will work under general direction of the Executive Officer, Deputy Commissioner Tasmania and be responsible for the delivery of timely, efficient and effective high level administration and executive support to the Chief Psychiatrist and Assistant Secretary, Portfolio Management Branch.
You will manage front-of-office functions within a fast paced, high functioning small team environment, including managing diaries, appointments, organising meetings, workflow, and correspondence, collating documentation and coordinating travel.
To be successful in this role you will possess strong written and oral communication skills and the ability to build and sustain productive working relationships.
The key duties of the position include:First point of contact including greeting visitors, receiving and responding to phone calls, emails, correspondence and ensuring a high level of customer service to all staff and external stakeholders.Diary management including prioritising the SES Officer's time and drawing attention to matters of priority.Coordinating meetings with internal and external stakeholders and ensuring the SES Officer has all required information for meetings.Establishing effective working relationships and providing a high standard of customer service.Engaging with branch staff and fostering a strong team focus.Liaising with internal staff and external agencies on matters relating to the work area.Preparing and/or quality assuring general correspondence and less complex documentation in accordance with departmental guidelines.Initiating and ordering supplies and equipment, processing accounts for payment and coordinating, collecting and analysing information for monitoring purposes.Developing appropriate systems, procedures and controls to enhance the accuracy, timeliness and presentation of workflow within the branch.Organising, scheduling and coordinating all travel arrangements, accommodation and supporting documentation for the SES Officers.Assisting with coordinating branch administrative tasks (e.g.
phone lists, leave register, senate estimates responses, property and accommodation).Undertaking filing and records management functions ensuring records are accurate, complete and are managed in accordance with departmental policy.Adhering to the APS Values and Code of Conduct.Demonstrating capability in line with the APS Integrated Leadership System (ILS) and Work Level Standards at the APS 4 level.Other duties as required.EligibilityUnder section 22(8) of the Public Service Act 1999, employees must be Australian citizens to be employed in the Australian Public Service (APS).All applicants external to DVA offered employment will be required to successfully undergo a pre-engagement screening check, even if they have a security clearance.
The screening check is conducted in accordance with the Australian Government Protective Security Policy Framework requirements.The successful candidate will be required to obtain and maintain a Baseline Vetting (AGSVA) security clearance.NotesThis recruitment process is being used to fill ongoing and/or non-ongoing position/s.
For more information about the role, please see the Candidate Information Pack.
Where a non-ongoing position is offered, the role will be filled for an initial specified term of up to 23 months.
A merit pool of suitable applicants may be created which may be used to fill future ongoing and non-ongoing vacancies should they become available over the next 18 months.
Successful applicants engaged into the APS will be subject to a probation period.
DVA embraces and fosters a culture that supports diversity, inclusion and respect, where people are empowered to fulfil their potential.
We welcome people with diverse skills, experiences, perspectives and backgrounds.
We are dedicated and committed to attracting and recruiting Aboriginal and Torres Strait Islander peoples and encourage applications from people with disability, people that identify as LGBTQIA+ and people from culturally and linguistically diverse backgrounds.
Getting to know the Department of Veterans' AffairsThe Department of Veterans' Affairs (DVA) exists to fulfil the nation's duty to support our serving and ex-serving Australian Defence Force members and their families through programs of care, compensation, commemoration, income and Defence support services.
#J-18808-Ljbffr
-
Executive Assistant
vor 1 Monat
Hobart, Österreich Hays Recruitment VollzeitLooking for an experienced Executive Assistant to join a growing NFP organisation!Executive Assistant - NFP SectorPermanent, full-time positionAre you looking for a rewarding and meaningful career as an Executive Assistant in the not-for-profit sector? Do you have a WWVP card, full working rights within Australia and a recent Police Check? Do you have...
-
Executive Assistant
vor 4 Wochen
Hobart, Österreich NRM South VollzeitNRM South is seeking an Executive Assistant to join our Hobart-based office. This is a permanent part-time position (0.6 FTE) providing executive and secretariat support to the Chief Executive Officer, the NRM South Board and our Corporate Team. We are seeking an experienced administration specialist who can deliver professional, efficient and effective...
-
Executive Assistant
vor 1 Monat
Hobart, Österreich Nrm South VollzeitNRM South is seeking an Executive Assistant to join our Hobart-based office.This is a permanent part-time position (0.6 FTE) providing executive and secretariat support to the Chief Executive Officer, the NRM South Board and our Corporate Team.We are seeking an experienced administration specialist who can deliver professional, efficient and effective...
-
Executive Assistant
vor 2 Wochen
Hobart, Österreich Hays VollzeitFull-time or Part-time Executive Assistant role in Salamanca working with a Finance and Investment companyYour new companyBased in Salamanca, this well-known Finance and Investment company focuses on providing premium service to a broad range of clients. With a diverse team, they are well known to value their staff, and have an outstanding reputation in the...
-
Executive Assistant
vor 2 Wochen
Hobart, Österreich Hays VollzeitFull-time or Part-time Executive Assistant role in Salamanca working with a Finance and Investment company Your new company Based in Salamanca, this well-known Finance and Investment company focuses on providing premium service to a broad range of clients. With a diverse team, they are well known to value their staff, and have an outstanding reputation in...
-
Executive Team Assistant
Vor 5 Tagen
Hobart, Österreich Tideri Jobbörse VollzeitJob Title Executive Team Assistant Job Description Summary We are seeking an Executive Assistant to support our National Capital Markets team in Melbourne.This role is crucial in delivering exceptional services to our local and global clients.The Executive Assistant will provide comprehensive administrative and personal assistance to senior members, ensuring...
-
Band 3 Executive Assistant
vor 3 Wochen
Hobart, Österreich Australia VollzeitBand 3 Executive Assistant (2896387) Hobart, AustraliaAn Executive Support role with a well-known Tasmanian organisation. 12-week contract, full-time hours.Your new companyBased in Hobart, this role sits within a respected Tasmanian government organisation. This is an exciting opportunity to join their team and assist with administrative duties relating to...
-
Band 3 Executive Assistant
vor 3 Wochen
Hobart, Österreich Tideri Jobbörse VollzeitBand 3 Executive Assistant (2896387) Hobart, Australia An Executive Support role with a well-known Tasmanian organisation.12-week contract, full-time hours.Your new companyBased in Hobart, this role sits within a respected Tasmanian government organisation.This is an exciting opportunity to join their team and assist with administrative duties relating to...
-
Executive Assistant
Vor 5 Tagen
Hobart, Österreich Australian Department Of Veterans' Affairs VollzeitAustralian Department of Veterans' Affairs – Hobart TAS The successful applicant will work under general direction of the Executive Officer, Deputy Commissioner Tasmania and be responsible for the delivery of timely, efficient and effective high level administration and executive support to the Chief Psychiatrist and Assistant Secretary, Portfolio...
-
Band 5 Admin Executive Assistant
vor 4 Wochen
Hobart, Österreich Hays Recruitment VollzeitYour new companyBased in the Hobart city fringe, this position sits with the Department that works closely with the public sector, the community, local government, the Australian Government and other state and territory governments. This is a 2-week contract to cover Christmas leave.Your new rolePreparing documentation for signingAccurate filing and...
-
Band 5 Admin Executive Assistant
vor 4 Wochen
Hobart, Österreich Tideri Jobbörse VollzeitYour new companyBased in the Hobart city fringe, this position sits with the Department that works closely with the public sector, the community, local government, the Australian Government and other state and territory governments.This is a 2-week contract to cover Christmas leave.Your new rolePreparing documentation for signing Accurate filing and...
-
Aps 4 Executive Assistant
vor 2 Wochen
Hobart, Österreich Department Of Veterans' Affairs VollzeitThe successful applicant will work under the general direction of the Executive Officer, Deputy Commissioner Tasmania and be responsible for the delivery of timely, efficient and effective high level administration and executive support to the Chief Psychiatrist and Assistant Secretary, Portfolio Management Branch.You will manage front-of-office functions...
-
Executive Officer
vor 2 Wochen
Hobart, Österreich Australian Department Of Veterans' Affairs VollzeitAustralian Department of Veterans' Affairs – Hobart TASThe Deputy Commissioner Tasmania represents the Minister, the Commissions and DVA in Tasmania.This includes managing DVA's day-to-day relationship with a range of stakeholders including ex-service organisations, the broader ex-service community, and individual veterans.The Deputy Commissioner plays a...
-
Executive Officer
vor 2 Wochen
Hobart, Österreich Australian Department Of Veterans' Affairs VollzeitAustralian Department of Veterans' Affairs – Hobart TASThe Deputy Commissioner Tasmania represents the Minister, the Commissions and DVA in Tasmania.This includes managing DVA's day-to-day relationship with a range of stakeholders including ex-service organisations, the broader ex-service community, and individual veterans.The Deputy Commissioner plays a...
-
Executive Assistant
vor 1 Monat
Hobart, Österreich Mystate Bank Limited VollzeitAre you an experienced senior office administrator with a knack for organisation and a proactive mindset?We're seeking a dedicated professional to manage administrative and office operations for our General Managers.A day in the life: In this dynamic position, you'll be the cornerstone of administrative support.Your responsibilities will include coordinating...
-
Executive Assistant
vor 4 Wochen
Hobart, Österreich MyState Bank VollzeitAre you an experienced senior office administrator with a knack for organisation and a proactive mindset?We're seeking a dedicated professional to manage administrative and office operations for our General Managers.A day in the life:In this dynamic position, you'll be the cornerstone of administrative support. Your responsibilities will include coordinating...
-
Senior Evidence Management Officer
vor 2 Wochen
Hobart, Österreich Tideri Jobbörse VollzeitPosition: Executive Level 1 - Assistant Director and APS Level 6 - Senior Evidence Management Officer Salary: $96,814 to $132,866 plus 15.4% superannuation We are looking to fill vacancies in our Evidence Management Team, within the Criminal Investigations Branch (CIB).This is a new team, and you will have the opportunity to shape the culture and work...
-
Business Support Coordinator
vor 1 Monat
Hobart, Österreich Tassal VollzeitJob Brief A supportive work environment, a local growing company and opportunity to do a variety of tasks for executives and the business every day. Our vision as a leader in the aquaculture industry is to deliver a great employment experience for all our people.Our emphasis is on building an agile workforce that is innovative and passionate, where each...
-
Legal Personal Assistant
Vor 7 Tagen
Hobart, Österreich Hays VollzeitNational law firm looking for an experienced Legal PA.Your new companyHays Office Support are working with a legal firm based in the Hobart CBD who have operations across Australia. They are a leading Legal service provider with over 120 staff, who provide innovative and expert services across various areas of law. They have the need for a capable Legal...
-
Business Support Coordinator
vor 1 Monat
Hobart, Österreich Tideri Jobbörse VollzeitOur vision as a leader in the aquaculture industry is to deliver a great employment experience for all our people.Our emphasis is on building an agile workforce that is innovative and passionate, where each person experiences a sense of belonging and contributes to our organisational success.Your Fit to Tassal is important to us.Adaptability: Whilst you may...
