State Government Of Victoria, Australia | Facilities Manager Es1.3 | Melbourne

Job type: Full time / From 28/01/2025
Organisation: Schools (Government)
Salary: Salary not specified
Occupation: Facilities Management
Reference: 1456750
Selection Criteria SC1: The capacity to liaise and engage with contractors on the school site as required and manage projects adhering to OHS practices and protocols.
SC2: Demonstrated ability to be flexible and work independently to manage the maintenance of the school buildings and grounds.
SC3: Well-developed interpersonal skills with the demonstrated ability to consult and interact with relevant stakeholders (school leadership team, staff, students, and the wider community).
SC4: The ability to work as a team member when overseeing building and maintenance projects in the school.
SC5: The ability to use standard computer operating systems and software to maintain data and compliance documentation (including AIMs, Compass and SAM4Schools).
Role Monday-Friday 8am-4.06pm
To ensure the effective management of the school's facilities, maintenance, and safety systems in a professional and competent manner.
This role supports the school in maintaining compliance with OHS standards and facilitating a safe and efficient environment for staff, students, and visitors.
Facilities, buildings, and grounds are maintained and improved to reach the highest possible standards that provide a pleasant, safe, and secure environment for staff, students, and visitors.

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services.
The role will usually impact beyond the work area or professional field.
It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations, or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved.
This latitude will generally be limited by standard procedures and school policy.
Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3.
Management of staff to achieve the expected outcomes is a key responsibility.
Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases.
Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision, or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years.
Professional student support positions become a feature at range 3 (e.g.
therapists, psychologists) where standard professional services are delivered.
Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.
Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Responsibilities Facilities Management:
Work as part of the Facilities Team with Principal, Business Manager, and Finance Manager.
Review the Rolling Facilities Evaluation (RFE) and develop the School Maintenance Plan (SMP).
Organise Facilities Team meetings, including agendas, minutes, and follow-up actions.
Oversee grounds maintenance, including tree audits, signage, bins, boom gates, and equipment repairs.
Communicate updates on works, closures, and other facilities-related issues to staff, students, and parents.
Conduct furniture audits, coordinate orders, and manage repairs.
Liaise with contractors for regular and additional work requirements.
Manage and organise repairs and servicing.
Report emergencies/urgent issues to Makesafe (DE).
Occupational Health and Safety (OHS):
Maintain and update OHS-related documents to ensure compliance with regulations.
Conduct inductions for volunteers, visitors, and contractors using SAM4Schools.
Assist in developing and maintaining the Emergency Management Plan (EMP).
Liaise with School Safe to address safety requirements.
Contractor Management:
Manage contractors for maintenance, repairs, and servicing, ensuring OHS compliance.
Communicate with Tradeflex cleaning teams daily regarding issues and requirements.
Order consumables, review cleaning reports, and arrange additional cleaning as required.
Asset Information Management Service (AIMS):
Develop and maintain maintenance schedules.
Upload contractor details and manage the school's maintenance program.
Process invoices and upload SMP tasks.
Policy and Compliance:
Ensure relevant policies and related documentation are up to date.
Support audits such as OHS, Essential Safety Measures (ESM), and tree audits by liaising with auditors, providing required documents, and addressing audit outcomes.
Project and Contract Management:
Research and engage contractors in accordance with procurement policies.
Induct contractors and manage their work requirements.
Oversee contractor activities and ensure compliance with project specifications.
Administrative Support and General Duties:
Assist with reception duties, handling phone inquiries, and visitor management as required.
Provide first aid to staff and students as required.
Support emergency responses as needed.
Other duties directed by Principal and Business Manager as required.

Who May Apply Individuals with the aptitude, experience, and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction.
Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all.
We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability, and neurodiversity.
Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.
The Department recognises that the provision of family-friendly, supportive, safe, and harassment-free workplaces is essential to high performance and promotes flexible work, diversity, and safety across all schools and Department workplaces.

Child Safe Standards Victorian government schools are child safe environments.
Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards.
All schools have a Child Safety Code of Conduct consistent with the department's exemplar.

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership, and Human Rights.
The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools.

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