Executive Assistant

vor 2 Wochen

Canberra, Österreich Lockheed Martin Vollzeit

PA, EA & Secretarial (Administration & Office Support)Full timeExcellent Salary, Free Parking, Corporate BenefitsAt Lockheed Martin Australia, we believe that when people are empowered, inspired, and supported, they can achieve extraordinary things. We embrace flexibility, so our people can be their best inside and outside of work. We champion inclusion and continuous learning, ensuring all voices are heard and valued. We thrive on collaboration, turning challenges into opportunities for growth and innovation.As a leader in national security, our innovative and diverse programs create a more secure future for Australia across space, air, land, sea, and cyber domains.Every day is a chance to solve the world's most complex challenges and make a profound impact.Experience it here.The OpportunityWe are seeking a highly organised, proactive, and motivated Executive Assistant to provide high-level and confidential support to the Vice President of Operations. This key role requires a professional who thrives in a dynamic, fast-paced environment, possesses exceptional relationship-building skills, and is adept at managing multiple priorities.The ideal candidate will be proactive in anticipating business needs, displaying excellent communication skills, and remaining adaptable in a constantly evolving operational landscape.Key ResponsibilitiesManage the Vice President's complex and constantly changing calendar, ensuring the most effective use of time. Prioritise meetings and events according to business needs, urgency, and strategic importance.Take initiative to re-organise schedules when unexpected changes arise, including managing conflicting meetings and travel arrangements.Ensure that the Vice President is always prepared for meetings by providing relevant documentation, briefings, and background information in advance.Follow-up and track actions and minutes arising from meetingsDevelop and implement systems to ensure the Vice President's time is optimized and that no critical tasks or deadlines are overlooked.Demonstrate a proactive approach to solving problems, identifying potential issues before they arise, and taking action to resolve them.Maintain a high degree of professionalism and confidentiality in all interactions, particularly in handling strategic operations or confidential business matters.Attend senior leadership meetings as required to provide real-time administrative supportCoordinate all travel bookings and arrangements for VP of Operations and occasionally to other leadership including organising detailed itineraries in conjunction with multiple stakeholders.To be successful in this role you will need:Significant experience of applying initiative and judgement to ambiguous and changing situationsAbility to take comprehensive meeting minutes/action pointsSubstantial experience in proactive ownership and action of tasks, coordinating with multiple stakeholders and providing regular updatesSignificant experience with calendar scheduling/meeting management/expenses managementConfident, resilient, tenacious and flexible approachAbility to quickly learn new programmes and processesUnderstand the importance of representing the business as an ambassador for Lockheed Martin AustraliaExperience within defence/secure working environmentSpecial RequirementsApplicants must be eligible to obtain and maintain an Australian Defence Security Clearance and employment may be contingent on the provision of further personal information including citizenship to ensure compliance with international export control legislation and regulations.How we reward you:When you join Lockheed Martin, you work on projects you won't experience anywhere else.We offer you a range of benefits built to suit you, no matter what stage of life you are in.Flexible work & Hybrid work optionsAccess to our online discounts program offering immediate discounts or cashbackA variety of leave options including Purchase Leave to support you and your familyAdditional benefits such as Novated Leasing and Fitness ProgramsLearning & Development platforms to encourage ongoing self-developmentEqual Opportunity Statement:Lockheed Martin supports Equal Employment Opportunity and Diversity in the workplace by creating a place of employment that is, harassment free, diverse, fair, ethical, inclusive, and values the contribution of all its employees. Diversity and inclusion are the foundation of our culture and reflect our values of doing what's right, respecting others and performing with excellence. By leveraging our employees' unique talents and experiences, we will deliver innovative, affordable solutions and unparalleled customer value.We welcome and actively encourage applications from Aboriginal and Torres Strait Islander people.We are committed to creating a workplace where everyone can thrive. If you are selected for this role, we would be happy to discuss any accommodations that will help you to be successful.Applications close December 29 2024 - January 2025 CommencementThe people of Lockheed Martin Australia are committed to helping build a stronger, more secure nation. We're delivering the stealth and speed required to dominate the skies, sensors that provide over-the-horizon surveillance of aircraft and ships, and a combat system that can evolve to meet future threats—and that's just to start. Whether in the air, on land, at sea, or in space, together we've got Australia covered.The people of Lockheed Martin Australia are committed to helping build a stronger, more secure nation. We're delivering the stealth and speed required to dominate the skies, sensors that provide over-the-horizon surveillance of aircraft and ships, and a combat system that can evolve to meet future threats—and that's just to start. Whether in the air, on land, at sea, or in space, together we've got Australia covered.To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory.What can I earn as an Executive Assistant
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