Office, Facilities And General Assistant
vor 3 Monaten
The Office, Facilities and General Assistant is responsible for managing general receptionist, facilities tasks, organizing corporate travels, monitoring office maintenance and wellness, providing support for minor activities in the different areas of the Mexico office.
Job Description Responsibilities and Duties Receptionist Tasks To receive, attend, refer and make national and international phone calls. To receive suppliers and visits in general. To receive correspondence and forward it. To manage the Company's transfer and messaging services.
To manage the payment orders for these services. To control the stock of office, supermarket and cleaning products, placing orders and replenishing supplies. To handle the fruit orders, as a benefit for employees, and check the stocks. To take the fingerprint records for the biometric access system to enter the building. Travels: manage national and international trips in accordance with corporate procedures, including flights, hotels, travelers insurance, transfers, and any other necessary tasks. Facilities To search for new suppliers.
Analyze supplier proposal scopes, find opportunities for improvement and savings. To manage maintenance tasks (breakdowns, bathrooms, among others). To act as a reference for employees to keep their offices neat and tidy.
To periodically communicate what needs to be done, and raise awareness on the importance of the rules of coexistence. PO Generator Wellness Execution of wellness tasks for ESET employees (execution and activation of benefits). Purchase of gifts for special dates, such as Mother's Day, Father's Day, Children's Day, birthdays and order of cakes, end-of-year gifts and Christmas boxes. Support in Hygiene, Safety and Environment tasks.
Refilling of fire extinguishers, documentation required by the Municipality and inspections.
Evacuation drill, signage and lighting. Support and execution of training tasks.
Course inquiries, payment and follow-up of registrations. Coordination of meetings in the office, as well as smaller internal events of the Company. Assistant Support to the sales area in follow-up activities for events with distribution channels keep in track the dates and resource needed, as well as assigning leads to the sales teams generated by Eloqua. Support to the marketing area, in the activities carried out in the facilities of the Mexico office. Support to HR area.
Manage the use and scheduling of meeting rooms, organize the QBR's of the Mexico team.
Organize monthly birthday meetings, ensuring in both cases the necessary supplies for the meetings. Manage office payments (services, purchases, payments to suppliers, treasury, taxes and rents). Maintain contact with the third-party accounting office that provides services to ESET to send the company's documentation to be accounted for according to the established criteria. Support in the follow-up of activities that allow the claiming of VAT derived from the activities of the company. Requirements Education Tertiary or university studies in progress in any career related to the company.
(Desirable) Experience At least 1 year experience in receptionist or Facilities positions. Experience with suppliers, negotiation, and follow up (Excluded). Knowledge Use of Office Package and Microsoft Outlook.
(excluding Excel) Languages Intermediate level. Personal Characteristics Proactive, organized and methodical person. Internal customer service vocation. Communication Very good communication skills. Job Requisition JR-04920 Office, Facilities and General Assistant (Open)
Primary Location Mexico City
Additional Locations Time Type Full time
#J-18808-Ljbffr
-
Office, Facilities And General Assistant
vor 2 Monaten
Melbourne, Österreich Eset, Llc VollzeitThe Office, Facilities and General Assistant is responsible for managing general receptionist, facilities tasks, organizing corporate travels, monitoring office maintenance and wellness, providing support for minor activities in the different areas of the Mexico office.Job DescriptionResponsibilities and DutiesReceptionist TasksTo receive, attend, refer and...
-
General Assistant
vor 1 Monat
Melbourne, Österreich Australia Zoo VollzeitAn exciting opportunity has arisen for someone to join our Executive team in a Full Time capacity as a General Assistant! Australia Zoo is an equal opportunity employer, where we recognise the diversity of our workforce and community – be it on the basis of gender, age, race, sexual orientation, or religious belief.We provide specific workplace programs to...
-
Melbourne, Österreich City Facilities Management VollzeitTHE OPPORTUNITYWhat we offer our team: Secure ongoing work, with our partner Bunnings WarehouseUniform and PPE providedCareer progression opportunitiesCompetitive hourly rate + 25% casual loadingDiscounts hub with exclusive discounts across major Australian retailersYour key responsibilities include: Carrying out general commercial cleaning dutiesOperating...
-
Administrative Assistant
vor 1 Monat
Melbourne, Österreich The Breakthrough Office VollzeitWe are seeking a highly organized and detail-oriented Administrative Assistant to provide support to our team and ensure the smooth running of our daily operations. The ideal candidate will be able to multitask, prioritize tasks, and work independently in a fast-paced environment.Responsibilities:Answer and direct phone calls, emails, and other...
-
Reception / Office Assistant
vor 2 Monaten
Melbourne, Österreich Berwick Speedy Seedlings And Supplies Pty Ltd VollzeitBerwick Speedy Seedlings and Supplies Pty Ltd – Tynong VICBerwick Speedy Seedlings is a leading commercial vegetable seedling nursery currently located in Tynong, Victoria.We are looking for a permanent full-time office assistant to join our team.About the RoleYour day-to-day duties in this role would be:Assisting with customer enquiries;Ordering...
-
Assistant Facilities Manager
vor 1 Monat
Melbourne, Österreich Jones Lang Lasalle Incorporated VollzeitAssistant Facilities ManagerLocation: On-site – Adelaide, SAWhat this job involves: As the Assistant Facilities Manager, you will be a team player who will work with all team members to achieve key compliance and operational KPI's established by the Client and the responsibility of the JLL Team to deliver.You will be responsible for your own portfolio...
-
Reception / Office Assistant
vor 2 Monaten
Melbourne, Österreich Berwick Speedy Seedlings And Supplies Pty Ltd VollzeitBerwick Speedy Seedlings and Supplies Pty Ltd – Tynong VICBerwick Speedy Seedlings is a leading commercial vegetable seedling nursery currently located in Tynong, Victoria. We are looking for a permanent full-time office assistant to join our team. About the Role Your day-to-day duties in this role would be:Assisting with customer enquiries;Ordering...
-
Medical Education Executive Assistant
vor 1 Monat
Melbourne, Österreich The Royal Australian College Of General... VollzeitGP TrainingMedical EducatorsFlexible locationFull Time12/11/2024About the roleWe are seeking an experienced executive assistant to join our team as our Medical Education Officer (listed as Medical Education Executive Assistant) to provide key administrative and operational support to the Medical Education Leadership team. As a Medical Education Officer,...
-
Assistant To General Manager
vor 1 Monat
Melbourne, Österreich Caprice Australia VollzeitAssistant to General Manager - Licensing & MarketingThe Assistant to the General Manager – Licensing and Marketing provides comprehensive support to the General Manager as well as the Licensing and Marketing teams. This role will support the GM by managing administrative tasks, coordinating projects, handling internal and external communication, and...
-
Assistant Regional Facilities Manager
vor 1 Monat
Melbourne, Österreich Tideri Jobbörse VollzeitAssistant Regional Facilities Manager / Regional Facilities Manager ASSISTANT REGIONAL FACILITIES MANAGER (SECONDMENT/MAX-TERM) CUSTOMER & OPERATIONS | MELBOURNE At Allianz, we're proud to be one of the world's leading insurance and asset management brands, with a workforce as diverse as the world around us.We care about our customers, which is why we hire...
-
Energy Engineer
vor 2 Wochen
Melbourne, Österreich City Facilities Management VollzeitEnergy Engineer (Building Optimisation)City FM Australia (City) provides world-leading facilities management and engineering solutions that ensure safe, successful and sustainable outcomes for our partners.The Opportunity:As an Energy Engineer, you will work closely with our partners to monitor and reduce energy consumption.Your responsibilities will include...
-
Other (Engineering) - City Facilities Management
vor 2 Wochen
Melbourne, Österreich City Facilities Management VollzeitEnergy Engineer (Building Optimisation)City FM Australia (City) provides world-leading facilities management and engineering solutions that ensure safe, successful and sustainable outcomes for our partners.The Opportunity:As an Energy Engineer, you will work closely with our partners to monitor and reduce energy consumption.Your responsibilities will...
-
Assistant To General Manager
vor 1 Monat
Melbourne, Österreich Tideri Jobbörse VollzeitAssistant to General Manager - Licensing & Marketing The Assistant to the General Manager – Licensing and Marketing provides comprehensive support to the General Manager as well as the Licensing and Marketing teams.This role will support the GM by managing administrative tasks, coordinating projects, handling internal and external communication, and...
-
Medical Education Executive Assistant
vor 1 Monat
Melbourne, Österreich The Royal Australian College Of General... VollzeitGP TrainingMedical EducatorsFlexible locationFull Time12/11/2024About the roleWe are seeking an experienced executive assistant to join our team as our Medical Education Officer (listed as Medical Education Executive Assistant) to provide key administrative and operational support to the Medical Education Leadership team.As a Medical Education Officer,...
-
Facilities Assistant
vor 3 Wochen
Melbourne, Österreich Laucke Flour Mills VollzeitLaucke Flour Mills is a family-owned business and the market-leading manufacturer of specialty flours and mixes for trade, food service, and home.We mill both conventional and certified organic wheat, rye, spelt, and triticale grains, with a special focus on human health and the unique properties of individual grain varieties.About the Role:We are seeking a...
-
Facilities Administration Officer
vor 4 Wochen
Melbourne, Österreich Buscojobs VollzeitFacilities Administration Officer - Government Contract Immediate start Initial contract through to 31st March 2025 with view to extend $42ph + super Full time, Monday to Friday, 35 hours per week Sydney CBD location Facilities experience particularly with an office move would be highly beneficial Open to Working Holiday Visa holders with suitable experience...
-
Facilities Administration Officer
vor 1 Monat
Melbourne, Österreich Charterhouse Recruitment (Australia) VollzeitFacilities Administration Officer - Government Contract Immediate startInitial contract through to 31st March 2025 with view to extend$42ph + superFull time, Monday to Friday, 35 hours per weekSydney CBD locationFacilities experience particularly with an office move would be highly beneficialSAP experience desirableOpen to Working Holiday Visa holders with...
-
Facilities & Maintenance Officer
vor 2 Monaten
Melbourne, Österreich St Kevin'S College Toorak VollzeitSt Kevin's College is a leading Catholic School in the Edmund Rice tradition.We cater for boys from ELC to Year 12 with a current enrolment of 2100 students.The College is a member of the Associated Public Schools of Victoria (APS).The Role We are seeking a dynamic individual to join our team on a casual basis.Working collaboratively within the Facilities...
-
Receptionist/Facilities Assistant Melbourne
vor 1 Monat
Melbourne, Österreich Dbla VollzeitReceptionist/Facilities Assistant MelbourneDate Posted: 10/18/2024Country: AustraliaState/Territory: VICCity/Suburb: MelbourneWork Type: Full timeAbout The Role A highly self-motivated person with a passion for customer service, a team player with great attention to detail. The key focus for this role will be to create a single visual point of contact for...
-
Assistant Facilities Manager
vor 4 Wochen
Melbourne, Österreich Buscojobs VollzeitJLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world-class services, advisory, and technology for our clients.We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers, and find a place where they...
