Administrative Assistant
vor 1 Woche
Unifor is looking for an enthusiastic and skilled Administrative Assistant to provide support to the Service Department out of the Sydney, Nova Scotia or Moncton, New Brunswick office. The successful candidate will be working in a fast-paced, deadline-driven environment, supporting several Service Representatives for the Atlantic Region, and must be highly organized with the ability to prioritize.
Duties and responsibilities may include, but are not limited to:
Perform daily administrative functions in a punctual, professional manner;
Provide accurate information and exemplary service while managing emails, phone calls from officers, directors, department heads, staff and local members;
Prepare Notice to Bargain documents and support Service Representatives during the negotiation process (proposals, collective agreements changes, meeting spaces booking, ratification meetings etc.);
Assist the Service Representatives with files related to Arbitration, Mediation and Conciliation;
Work with the Regional Director, Area Director, Industry Directors and National Representatives to organize multiple conferences, industry council meetings, training courses and prepare materials for national and regional councils, when needed;
Organize cost-effective travel arrangements and itineraries for staff as required, following the guidelines for travel as described by the National Secretary-Treasurer's office;
Use independent judgment to compose, format, and edit letters, memos, minutes, correspondence, reports and presentations from draft stage to finalization;
Follow an organized filing/document management process for electronic and paper documents;
Manage schedules/calendars for staff as required;
Process office invoices with appropriate approvals in a timely manner and handle the petty cash flow;
Order office supply in conjunction with the national purchasing department;
Coordinate all office routines and services including phones, security, coffee, cleaners, tenants, building and property maintenance, etc.;
Other duties assigned, as needed and/or to assist other COPE staff across Canada.
Position Requirements:
Post-secondary education, diploma holder or equivalent experience;
Bilingual in French and English is an asset;
At least 2 years' experience in a similar role or equivalent;
Experience in a unionized workplace is required;
Exceptional knowledge of the bargaining process with no guidance and an ability to source and book interpretation;
Strong proficiency in online meeting coordination (i.e. Zoom meetings);
Job Types: Full-time, Permanent
Pay: From $63,900.00 per year
Additional pay:
Overtime pay
Benefits:
Casual dress
Company pension
Dental care
Disability insurance
Employee assistance program
Extended health care
Life insurance
On-site parking
Paid time off
Vision care
Flexible language requirement:
French not required
Schedule:
Monday to Friday
Weekends as needed
Experience:
Microsoft Excel: 2 years (required)
Project management: 2 years (preferred)
Time management: 2 years (preferred)
Microsoft Word: 2 years (required)
Work Location: In person
Application deadline: 2024-11-18
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