Management Support Officer

vor 4 Wochen

Toowoomba, Österreich Flight Training Adelaide Vollzeit

Flight Training Adelaide Queensland (FTAQ) specialises in ab-initio pilot training for the airline industry. FTA has a long term contract to provide services for the QANTAS pilot training academy.We have a modern and well-equipped campus and hangar based at Wellcamp Airport, just outside the stunning rural city of Toowoomba in South Queensland. The current fleet comprises of Diamond DA40 and DA42 aircraft.FTAQ is made up of extraordinary people. Passionate, self-starters who get excited when they're challenged to solve problems.As an employer, our values underpin everything we do; Agility and Innovation, Passion and Perseverance, Teamwork, Collaboration, and Integrity.Your OpportunityWe are seeking a highly organised and proactive Casual Management Support Officer for up to 20 hours a week to support our engineering team, reporting directly to the Chief Engineer.The ideal candidate will have a strong background in administration, excellent communication skills and the ability to multitask in a fast-paced environment. This role is critical in ensuring the smooth operation of our engineering department, facilitating communication, and maintaining accurate records to a high standard.Responsibilities and DutiesRespond to incoming communications and direct calls to staff.Provide administrative support to the engineering team, including scheduling meetings, managing calendars, and coordinating travel arrangements when required.Prepare and format technical documents, reports, and presentations.Maintain and organise engineering files, records, and databases.Administration of a company credit card for department purposes including reconciliation.Assist with project management tasks, including tracking project timelines, milestones, and deliverables.Coordinate with internal and external stakeholders to facilitate communication and information exchange.Support data entry on aircraft logbooks daily including reporting all defects/rectification actions taken.Support data entry of all rotable component changes and tracking.Support and assist with aircraft maintenance planning administrative duties as defined by the Chief Engineer.Support with maintaining aircraft logbooks, log cards, and engine logbooks.Ensure all aircraft records are accurately recorded, stored, and maintained in accordance with CASA regulatory, and commercial requirements, and that all component histories are maintained.Maintaining aircraft technical records as per requirements of CASA.Handle procurement processes for office supplies and equipment.Assist in the preparation and submission of regulatory and compliance documents.Support the onboarding process for new engineering team members.Act in a professional and courteous manner when dealing with external suppliers as a representative of the company.Conduct regular part/component auditing of stock holdings and physically check against electronic database.Perform other administrative tasks as assigned by the Chief Engineer and Chief Operating Officer.What will help you to succeed?Diploma in Business or equivalent work experience. (Preferred)Experience in the Aviation industry including experience with CASR Part 42 and RTO/ASQA compliance. (Preferred)Proven experience as an administrative assistant, preferably in an engineering or technical environment. (Preferred)Experience in an education learning environment. (Preferred)Experience with a Learning Management System (LMS) such as Moodle.Experience with AeroTrack. (Preferred)Excellent organisational and time management skills.Strong written and verbal communication skills.High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Ability to handle confidential information with discretion.Strong attention to detail and problem-solving skills.Ability to work independently and as part of a team.A confident, friendly personality able to work independently or as part of a team.Pre-Employment AssessmentAs part of the selection process applicants will be required to undertake some or all of the following assessments/checks:Pre-employment functional assessment, which will include a drug and alcohol test.Australia National Police/Criminal History Check.What is on OfferOn site Mess/Dining Hall with Qualified Chefs on board serving meals 3 times daily, with the opportunity for reduced rates for employees.Free on-site parking.Modern facilities.Experience the opportunity to live and work in the scenic region of Toowoomba.How to apply?Your application must consist of the following:Acknowledgement that you have a current legal right to work in Australia.1-2 Page Cover letter addressing prior experience in the context to the role responsibilities and role success set out above;A copy of your updated resume.All applications MUST be received via SEEK and include a covering letter clearly addressing the essential key Responsibilities and Duties outlined above.For more information, including a private and confidential discussion please contact Ellen Parkinson (HR Manager) on 07 3517 9***.The closing date for this role is Thursday 31st October 2024, unless a successful applicant is identified.If you have not been contacted by the closing date you have been unsuccessful in your application.Please note that we do not provide feedback to unsuccessful candidates.No recruitment agencies please.LocationThere is no scheduled bus/train service to the FTAQ campus and only a limited bus service that stops at Wellcamp Airport. The location of FTAQ campus from Wellcamp Airport is 3.7 km if walking.
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