Design Rv | Personal Assistant/Administration
Vor 4 Tagen
DESIGN RV is THE name in luxury caravans.
As a company, the aim of Design RV is to provide a range of caravans that are heralded for their value for money and vast array of inclusions.
We strive to build our caravans to the absolute highest of standards with customer safety and usability in mind.
Based at our head office in Pakenham, we are seeking a Personal Assistant/Administration to work closely with our Director who can also complete our payroll and support our financial officer with accounts.
Your responsibilities will include but are not limited to:
Coordinate and manage travel arrangements, bookings, and transfers for the Director where required.
Organize and schedule meetings and appointments.
Process all Directors credit card expenses and invoices in a timely manner.
Produce and distribute correspondence to key stakeholders via phone, email, and other necessary means.
Handle sensitive information in a confidential manner.
Proficient in preparing reports using Microsoft Office suites / Google Maps.
Arrange daily/monthly reports from related companies as needed.
Outstanding interpersonal and communication skills, including the ability to communicate effectively with a diverse population and act with discretion when dealing with sensitive and confidential issues.
Administration:
Arranging reports for shipped vans each month.
Weekly Payroll - Xero, Wageloch.
Manage and update the Quality Management System, Rover, and Ravs.
Arrange merchandise for shows and help organize shows for the dealers throughout Australia.
Dealing with banks and other institutions on behalf of management.
Dealing with suppliers and other stakeholders on behalf of management.
Daily WIP report.
Accounts (supported by our Financial officer).
Effectively communicating with management and team members.
Ensuring the quality of our products is aligned with our business' expectations.
Liaise with various companies and entities in a professional manner.
About You:
High level of accuracy and strong attention to detail is a must
Proficiency in data entry (Microsoft Office and Google Sheets).
Proficiency in Xero and payroll skills essential.
Administration and organizational skills essential.
Experience in a purchasing or procurement role desirable.
Ability to work well under pressure and be flexible to manage change effectively.
Highly developed communication skills, written and verbal.
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