Payroll Officer

On-Site | Part-Time – Minimum 3 days a Week About Us Western Private Hospital (WPH) is a boutique private hospital servicing the West of Melbourne, with the provision of acute services, which has 62 inpatient beds.
We are fully equipped for a comprehensive range of surgical procedures including general, bariatric, oral max, colorectal, endoscopy, gastroenterology, ophthalmology, orthopaedic, gynaecology, IVF, plastics, vascular and urology, as well as diagnostic and interventional cardiology and high dependency services.
WPHs facilities include four Operating Theatres, CSSD, Day Stay Unit, Day Oncology Unit, Eleanor Overnight Ward for CCU, HDU & Surgical patients, Cardiac Catheter Laboratory, Specialist Consulting Suites, Nuclear Medicine Department and supported by pathology, pharmacy, radiology and radiation therapy services.
About the Role We're looking for an experienced Payroll Officer to join the team at WPH, working on-site in the office in Footscray, on a permanent part-time basis 3 days per week.
You will work closely with our HR & Finance team to ensure compliance with all relevant regulations and provide an exceptional payroll service.
The successful candidate must be able to work Mondays and Tuesdays to process the pay runs fortnightly and with a degree of flexibility on other days worked.
Working alongside the Senior Payroll Officer, this role requires a payroll specialist who will be responsible for providing accurate, timely and efficient payroll services at WPH in accordance with relevant Awards, Agreements and legislative requirements, as well as be expected to support the payroll function when the Senior Payroll Officer is on leave.
As we embark on a new time and attendance implementation you will play a key role in working collaboratively as part of the Payroll / HR teams and in assisting the development of test scenarios for system improvements, EA & award changes, enhancements and new functionality.
The key responsibilities and duties for the role will include (but not be limited to): Facilitating the end-to-end processing and administration of fortnightly payroll for approx.
250 employees accurately, efficiently and in a timely manner in accordance with instructions, agreed expectations and best practice to ensure precision and integrity of payroll data Performing full function payroll tasks including onboarding; auditing & reconciliations; termination calculations and payments; Superannuation and ATO reporting; managing Centrelink Paid Parental Leave payments and Workers Compensation payments Focusing on both payroll and rostering support, processing payroll exceptions via iChris, checking of timesheet data within a T&A system including the running of reports, as well as the reconciliation/verifying of payroll results and data to ensure the integrity of the data in both systems Undertaking systems administration of a T&A system and conducting time and attendance audits and escalating non-compliance to Department Managers Maintaining and updating employee records in the payroll and time & attendance systems and other databases ensuring efficient, timely and accurate data setup and integrity Collaborating with HR regarding interpretation of enterprise agreements / awards, employment contracts, payments and entitlements and for process improvement strategies to streamline payroll processes Calculation and preparation of manual payments, including termination, pay adjustments and redundancy pays Resolving difficult enquiries and assisting in identifying payroll errors and implementing corrective action where required, to ensure employee payments are processed accurately and database integrity is maintained Responding to payroll queries from employees, managers and external parties in a timely manner About You You are a passionate and talented individual with high level technical payroll expertise and an eye for detail, coupled with excellent customer service skills.
You will thrive in a busy environment and will enjoy the challenge of working in an autonomous role, proactively and as part of a supportive team across Payroll, HR and Finance.
You will have exceptional people skills and will work to quickly build positive relationships with staff and managers across WPH.
In short, we are looking for that unique someone who loves data and transactional nature of work but is still very much a people person who thrives on solving problems, collaborating on solutions and empowering others to achieve the end result.
Selection Criteria Extensive payroll experience with full function knowledge and/or substantial end-to-end payroll experience in a medium-large and complex organisation – healthcare sector experience is essential Experience with complex payroll software – use of iChris / Chris21 is highly regarded Experience working with time & attendance systems Substantial levels of comfort around interpreting Awards and Enterprise Agreements with complexity and ambiguity and how they apply in a shift-based workforce and providing advice on queries Working knowledge of Australian employment and payroll legislation, payroll tax, PAYG, Superannuation Excellent time management and organisational skills and be comfortable with the strict deadlines associated with a fortnightly payroll Be highly skilled in using Microsoft Office, in particular intermediate to advanced skills in Excel (vlookups and pivots essential) Excellent creative and analytical approach to problem solving Excellent interpersonal, communication and relationship management skills Exceptional attention to detail and data inputting with high levels of accuracy Confidentiality, sensitivity, and integrity across all aspects of the role Demonstrated ability to learn quickly and comfortable working in a changing and fast paced working environment Demonstrated ability to work independently with initiative & flexibility, as well as cooperatively as part of a team and manage own workload Benefits of Working at WPH include: Fantastic people and inclusive workplace culture with supportive management On-the-job orientation, training and support Close proximity to public transport and subsidised car parking Access to a range of health & well-being initiatives, staff discounts and benefits Requirements: Everyone who joins Western Private Hospital – Must be  vaccinated against COVID-19, Influenza  and provide  proof of immunisation against, or immunity to, infectious diseases as required per the Health Services Act 1988 (Vic) – NOTE: for this role immunisation requirements are Risk Category C (minimal patient contact) Must provide a National Police   Check conducted within the previous 6 months and evidence of Australian Residency / Full Working Rights (No Sponsorship available) According to the role, WPH may require a  Working With Children Check For more information about WPH please visit our website at www.westernprivatehospital.com.au APPLICATION CLOSING DATE:  2nd January 2025 (or earlier if position is filled) As the end of year approaches, don't miss the chance to secure your next career move … APPLY NOW – Submit your application via ******  All applications must include the following information so we can assess your suitability:  Your current CV / Resume; A covering letter (maximum of one page) informing of your reasons for applying for this position; and detailing why your skills, experience and personal qualities make you the best person for the role.
WPH is committed to a diverse and inclusive workplace and to ensuring a safe environment for children and young people.
We encourage individuals of diverse backgrounds including but not limited to those from the Aboriginal and Torres Strait Islander, Culturally and Linguistically Diverse and LGBTQIA+ community and people with disability to apply.
NOTE: Interviews will be undertaken as suitable candidates are identified so early applications are encouraged.
Only successful applicants shortlisted for interviews will be contacted.
We will not accept unsolicited CVs from recruitment agencies/third parties and we will not be liable or responsible for any fees or costs associated with unsolicited CVs sent directly to line managers.