Area Admin Assistant
vor 2 Wochen
Extraordinary teams building inspiring projects: Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.
Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact.
We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets.
Our services span from initial planning and investment, through start-up and operations.
Major Responsibilities: Provide general administrative support to area.Meet regularly with manager(s) to be informed of key issues and coordinate workload.Coordinate travel arrangements (domestic and international) and prepare detailed itineraries as needed.Assist team members with expense reports through Concur.Independently schedule and reschedule appointments based on manager's commitments and priorities providing adequate detail to individual items.Organize office for meetings, training, or employee events.Create and organize presentations or materials needed for meetings.Coordinate special activities and programs with manager's input and approval.Manage department meeting and catering requests per site procedure.Compose routine correspondence.Process project correspondence, conference notes & meeting minutes and action items log.
Review all deliverables for quality.Coordinate internal office moves.Maintain files.
Use electronic document management system to electronically manage project documents.Assist with the preparation or updates related to project procedures related to Administrative Services.Other duties assigned by Area Manager.Required Knowledge and Skills: Intermediate to advanced skills in Microsoft Office Suites.Working knowledge of Concur.Working knowledge of Aconex or electronic document management systems.Excellent oral and written communication skills.Experience interfacing with executive management and customers.Able to handle highly confidential information.Must be able to work independently.Additional Information: This position has responsibilities that include exposure to changing environmental, construction, and operational conditions, which may include: extensive walking in and around an active construction and/or operations site, climbing ladders, working at heights from work platforms including scaffolding, and mobile elevating work platforms (MEWPs), use of personal fall arrest equipment, walking and working on uneven surfaces, working in constricted and/or confined spaces, variable work shifts (e.g., day, night, weekends, 1st, 2nd, 3rd shift, etc.
), and work in inclement weather.
Some lifting may be required.
Candidate must be able to use standard issued Personal Protection Equipment (PPE) required for each assigned task (i.e.
respirator, harness, life vest, hearing protection, etc.
).
The Pluto Train 2 Project is a Major Hazard Facility meaning this is a non-smoking site and no tobacco products – i.e.
cigarettes, vapes, lighters, tobacco - are permitted to be brought to the site.
Diverse teams build the extraordinary: As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences.
This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.
We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably.
Click here to learn more about the people who power our legacy.
Bechtel is an Equal Opportunity Employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law.
Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to
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