Project Support Officer
vor 1 Woche
Job type: Full time / 2 years not beyond 31/12/2026Organisation: Victorian School Building AuthorityOccupation: Administration/SecretarialReference: VG/DE/VSBA/1833635About the DepartmentThe department provides a wide range of learning and development support and services, policy leadership, and plans for the future of education in Victoria. It plays an important role by providing support, guidance, oversight, and assurance across early childhood and school education systems, as well as directly providing school education and early learning centres.About the Victorian School Building AuthorityThe Victorian School Building Authority (VSBA) is part of the Department of Education. Established in 2016, it oversees Victoria's largest school building program since the introduction of free public education in the 1870s. The VSBA upgrades and expands existing schools and plans, designs, and builds new schools to meet enrolment demand, while also supporting schools with expert advice and coordinating maintenance programs and grants.About the DivisionThe Asset Management Division helps schools maintain and manage their buildings and grounds, ensuring energy efficiency. The Division trains school leaders as facilities managers and supports them in developing school maintenance plans.About the RoleThis is a full-time fixed-term role for 2 years, not beyond 31/12/2026.This position is based in the Programs Branch, which delivers state-wide maintenance and compliance programs. As a Project Support Officer, you will provide administrative support to ensure the smooth operation of the Programs Branch. Responsibilities include record-keeping, managing internal and external communications, and maintaining office equipment and supplies.This role requires attention to detail and the ability to thrive in a flexible, high-performing division. You will provide high-level executive and administrative support to ensure efficient management of day-to-day operations for one or more Executive Officers at the VSBA.Key duties include:Managing diaries, emails, and meetingsPreparing written communicationsSupporting HR processesProcessing invoices and paymentsAssisting with various projectsYou will be responsible for ensuring time-critical tasks are completed, maintaining accurate records, and offering support to other teams within the division.AttributesThe ideal candidate will have a proven track record in providing administrative support to senior executives, with excellent communication and organisational skills. They will be resourceful, able to collaborate effectively, and contribute to a positive work environment. Strong attention to detail and the ability to manage multiple responsibilities are essential.Desirable Qualifications and ExperienceEssential: Experience in providing administrative support to senior executivesDesirable: Government experience in a similar roleFurther InformationFor more details regarding this position, please see the attached position description for the capabilities to address in your application.The department values diversity and inclusion in all forms. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work and employment conditions, visit the Department website and our Diversity and Inclusion page.Applicants requiring adjustments can contact the nominated contact person.Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.For further information pertaining to the role, please contact Nicky Larsen – Project Officer via ****** applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process.Applications close: 11:59pm on Thursday 12th December 2024.Job classification:VPSG3Contact:
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