Personal Assistant to Vp

Company Description
McDonald’s is proud to be one of the most recognized brands in the world, with restaurants in over 100 countries that serve 70 million customers daily. As the global leader in the food service industry, our legacy of innovation and hard work continues to drive us.

McDonald’s Europe partners with entrepreneurs in 23 markets across Europe to bring delicious, feel good moments to more customers every year. We are a truly international team of 13 different nationalities collaborating across 8 locations with our main base in Vienna. Our success during the pandemic has set the stage for us to welcome a new Personal Assistant for our Vice President & Leadership Team to further accelerate our growth.

**Job Description**:

- Reporting to the Vice President, McDonald’s Europe you will provide seamless support with calendar pro-actively ensuring time is effectively used for maximum efficiency.
- You will organize a busy travel schedule, often to destinations with complex security or visa requirements working with an agenda which changes frequently
- You will take responsibility for managing reimbursement of business expenses and helping to achieve best prices and value from travel arrangements
- You will provide similar support to the Operations Lead & People Lead who sit on the McDonald’s Europe Leadership Team
- You will co-ordinate all internal communications for the Business Unit, dealing personally with our key stakeholders across Europe and senior stakeholders within McDonald’s
- Managing correspondence for the Vice President you will ensure a smooth and efficient flow of communication and timely responses to our markets and teams
- With access to all high level communication you will identify important calls and urgent issues which require immediate attention and ensure a timely response from the team
- Working closely with the Consumer & Business Insights team you will manage and co-ordinate the Business Unit calendar ensuring internal and external calls and routine meetings are efficiently organized and supporting event organization
- You will occasionally act as a point of contact and co-ordination to collect data from across the Business Unit

**Qualifications**:

- Highly developed organizational and administrative skills including familiarity with Microsoft Outlook, Microsoft Office, video conferencing systems & travel booking platforms
- Written and spoken language skills in German & English - French is an advantage
- Strong Execution Proficiency, reliable in always delivering results on time
- A positive and pro-active approach to managing a frequently changing schedule and priorities
- Strong communication skills and a proven ability to connect with a wide range of people from different cultural backgrounds and nationalities
- Highly resilient, able to handle high workload and competing priorities
- Demonstrates the ability to work discreetly with sensitive information at the highest level
- Highly collaborative approach, supports the team in working more effectively together
- Strong attention to detail and ability to adapt to a constantly evolving business and work environment

Additional Information
- Working at Vice President level with full involvement in Business Unit discussions
- Regular opportunities to get involved with values initiatives such as fundraising for Ronald McDonald’s Childrens Homes, team litter picking and community support
- Become part of a supportive and dynamic team leading a highly successful business
- Highly international role with very occasional travel and the opportunity to work with a diverse, international team every day speaking multiple languages
- Attractive Gross monthly salary of minimum €2.700. and various additional local benefits from the Austrian Head Office