Project Assistant

Background:
The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence
- and security-building measures, human rights, combating human trafficking, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis.

The OSCE Secretariat in Vienna assists the Chairpersonship in its activities, and provides operational and administrative support to the field operations, and, as appropriate, to other institutions.

The Office of the Secretary General (OSG) plays a key role in supporting the Secretary General in the effective implementation of his/her mandate and specific tasks given to him/her by the OSCE participating States. This includes primarily assisting the Secretary General in his/her activities, serving as a focal point for liaison and support to the Chairperson-in-Office, and co-ordinating tasks across the Secretariat. It groups horizontal services such as Executive Management, Communications and Media Relations, Legal Services, External Co-operation, Security Management, Gender Issues, Conference and Language Services, Central Records Management, and oversees the OSCE Documentation Centre in Prague (DCiP). The OSG ensures effective co-ordination of policy advice provided to the Secretary General and the Chairpersonship, and management decisions taken by the Secretary General.

As the largest regional security organization in the world, the OSCE has an important role to play in addressing the comprehensive aspects of women’s and men’s, girls’ and boys’ human rights and security. The Gender Issues Programme of the Office of OSCE Secretary General (hereinafter “Gender Section”) works towards the implementation of the 2004 OSCE Action Plan and relevant MC decisions and supports systematic efforts to mainstream gender equality across the Organization in all its policies, programmes, projects and activities in three dimensions of comprehensive security.

The OSCE’s comprehensive project “WIN - Women and Men Innovating and Networking for Gender Equality” phase II, will continue to advance gender equality as a necessary prerequisite for achieving and maintaining stable, prosperous and peaceful societies in the OSCE area. The project aims to accelerate the implementation of the OSCE 2004 Action Plan for the Promotion of Gender Equality and the Women, Peace and Security Agenda. It will continue to do this by developing sustainable capacity in the area of gender equality and comprehensive security in selected participating States in close co-ordination and co-operation with other Executive Structures. Moreover, it will contribute to transforming harmful social norms, unequal power relations, traditional attitudes and behaviours of decision makers in favour of gender equality; strengthening women’s networks and networks of male allies; and empowering women to fully participate in conflict prevention.

Tasks and Responsibilities:
The overall objective and goal of the post are to administratively support the successful implementation of ExB WIN project. Under the supervision of the Project Manager, the Project Assistant will be responsible for the following:

- Assisting the implementation of the WIN project by; assisting in the organization of events, meetings and webinars, including invitations, logistics, reservations, support to the Project Manager and liaise with gender advisers;
- Making travel arrangements, preparing travel authorizations, ensuring that visas and travel documents are in order, completing claim forms and maintaining an overview of travel and financial expenses if no G3 is available;
- Assisting the maintenance of the WIN project by supporting with file archiving needed for compiling progress reports for donors;
- Supporting with the maintenance of the WIN online platform/Community of practice;
- Assisting the communication with donors and other stakeholders by supporting the WIN team in communication with donors and other internal and external working relationships (i.e. sending out invitations, reports, etc.);
- Performing other duties as required.

Necessary Qualifications:

- Completed secondary education;
- A minimum of three years of progressively responsible experience in programme administration, including work in an international environment; a university degree in a relevant field may be considered as a substitute for up to two years of working experience only to determine eligibility;
- Experience in travel administration is desirable;
- Professional fluency in English with excellent communication (both oral and written) skills; knowledge of other OSCE official languages is an asset;
- Demonstrated gender awareness and sensit