Coordination Officer

Coordination Officer (NSOC)(P3) - (2025/0289 (138276))

Organization: NSOC-Programme and Strategy Coordination Section

Primary Location: Austria-Vienna-Vienna-IAEA Headquarters

Job Posting: 2025-06-16, 4:49:48 AM

Closing Date: 2025-07-07, 4:59:00 PM

Duration in Months: 36

Contract Type: Fixed Term - Regular

Probation Period: 1 Year

Full Competitive Recruitment: Yes

Organizational Setting

The Department of Nuclear Safety and Security (NS) formulates and implements the IAEA's nuclear safety and security programme, which encompasses the IAEA's activities to protect people and the environment from radiation exposure and responds to the needs of its Member States related to nuclear safety and nuclear security.

The Office of Safety and Security Coordination (NSOC) is located in the Office of the Deputy Director General, Head of the Department. Its mission is to ensure the technical consistency and effective coordination of the IAEA's activities in the nuclear, radiation, transport and waste safety and nuclear security programmes. NSOC comprises three Sections: the Programme and Strategy Coordination Section, the Networks Management and Partnership Section and the Safety Standards and Security Guidance Development Section.

The mission of the Programme and Strategy Coordination Section (PSCS) is to ensure the effective development and coordinated implementation of Major Programme 3 and to provide for a common strategic approach to cross cutting areas such as capacity building.

Main Purpose

Under the general supervision of the Section Head/Programme Coordinator and senior professionals in PSCS, the Coordination Officer provides support and liaison coordination and implementation of MP3. The Coordination Officer assists in research and analysis, review and clearance of various reports.

Role

The Coordination Officer is: 1) an analyst, providing background information through research on relevant issues and interaction with counterparts in-house as well as in Member States' diplomatic corps; 2) a liaison between internal experts and senior managers and Member States; 3) a team member, assisting the Section Head/Programme Coordinator and senior professionals in PSCS with support work for decision-making and in-house coordination; 4) a programme officer, supporting in the management of the funds, expediting and coordinating project implementation, assessing progress and reporting on the achievement of project results.

Functions / Key Results Expected

Support the preparation of reports and documents for the Policy Making Organs of the IAEA, including annual reports and nuclear and radiation safety reports.
As main project officer, coordinate a range of cross-cutting projects across the Department, including technical meetings and international conferences.
Research and gather technical information for the preparation of policy papers, presentations and advocacy materials.
Coordinate and draft inputs for briefing notes for senior management,
Support the coordination of preparation of the IAEA’s programme and budget proposal for presentation to Member States, and the coordination of monitoring of and reporting on the programme and budget implementation.
Prepare project plans and tracking tools to monitor the performance of workplan objectives.
Propose and implement policy and process changes for continuous process improvement, including through the use of new technologies and best practices.

Competencies and Expertise

**Core Competencies**(Competency Framework)

**Name**

**Definition**
- Communication
- Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.
- Achieving Results
- Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.
- Teamwork
- Actively contributes to achieving team results. Supports team decisions.
- Planning and Organizing
- Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.

**Functional Competencies**

**Name**

**Definition**
- Client orientation
- Helps clients to analyse their needs. Seeks to understand service needs from the client’s perspective and ensure that the client’s standards are met.
- Judgement/decision making
- Consults with supervisor/manager and takes decisions in full compliance with the Agency’s regulations and rules. Makes decisions reflecting best practice and professional theories and standards.
- Partnership building
- Identifies and builds partnerships. Develops and maintains long lasting partnerships to strengthen relationships. Delivers programmatic outputs and acquires resources in support of Agency goals.

**Required Expertise**

**Function**

**Na