Executive Assistant

TourRadar is a Series D, venture-backed Adventure Booking Platform disrupting a $200 billion industry. Revolutionizing how multi-day adventures are booked, we provide Operators with a platform that helps them manage, market and sell their organised adventures to travellers directly (B2C) or via distribution partners (B2B2C) worldwide.

Traditionally, booking an organised tour was a tedious and time-consuming process. Where will I stay? What activities will I do? What meals am I going to have? What operator can I trust? TourRadar makes booking multi-day adventures seamless and timely, partnering with 2,500+ operators to offer more than 50,000+ adventures in 160+ countries. Founded in 2010, TourRadar was the first to transition multi-day tours to an online marketplace, making them the leader in the industry. In 2021, TourRadar further revolutionised the industry by introducing the Adventure Booking Platform, connecting travellers, operators, and travel agents to organised adventures through one platform.

With 40+ different nationalities in our team and with offices in Europe, North America and Australia, we work to deliver the best possible booking experience. Launched in 2010, we proudly develop exceptional talent and we are looking to scale our team.

We are currently looking for an Executive Assistant (Full-time or 30h part-time) to join our team in Vienna.

Tasks

**About the Role**:
We're seeking a rockstar Executive Assistant to join our team and provide comprehensive support to our founder and CEO. In this role, you'll be the CEO's right-hand person, managing his schedule, meetings, travel arrangements, and handling confidential information with the utmost discretion.

**Your responsibilities**:

- Provide day-to-day administrative support to the CEO
- Manage the CEO's schedule and coordinate appointments, meetings, and calls
- Act as the main point of contact for internal and external stakeholders, including high-level executives and investors
- Arrange and manage complex travel itineraries, including flights, accommodations, and transportation
- Coordinate interdepartmental meetings and communication
- Prepare and edit presentations, reports, and other important documents
- Handle confidential information and maintain discretion at all times
- Represent the company and its owners in a positive light through great follow through skills and sound judgment
- Conserve CEO’s time by reading, researching, and routing correspondence; collecting and analyzing information as needed
- Ad hoc projects as assigned - such as personal events and documentation

**Requirements**:
**Who you are**:

- 2+ years’ experience working as an Executive Assistant
- Outstanding organization and time management skills
- Excellent verbal and written communication skills in English and German
- Experience working in a fast-growing environment
- Ability to multitask and prioritize daily workload and other demands
- High level of proficiency with GSuite
- Highly self-motivated and dependable
- Excellent interpersonal skills to interact with internal and external clients at all levels
- Outstanding professionalism, maintaining the appropriate levels of confidentiality, discretion, and maturity even in high pressure situations
- Resourceful and proactive
- Work well under pressure
- Team player who collaborates well with others
- Systems-savvy, creative and innovative is a plus

**Benefits**:
What can you expect?
- Awesome Office: Located in the heart of Vienna's 1st District, our headquarters and its surroundings are second to none when it comes to atmosphere. Every day we enjoy an open office floor plan, complete with our “barketing department”, foosball games, and deluxe coffee machines that keep us buzzing.
- Location: Vienna is a thriving startup hub, with ample opportunities to grow your network and enjoy the benefits of a city ranked number one for Quality of Living for ten years running Affordable for families and young professionals, filled with nature parks, a lively restaurant scene, rolling vineyards, and plenty of art, culture, and events to enjoy on your weekends.
- Flexibility: Work from home, or our beautiful office and enjoy flexible working hours that allow you to structure your days how you please.
- Experience our world-class adventures firsthand and explore new destinations using our travel credit system.
- Office Exchange: As we're privileged to have three offices across the globe (Vienna, Toronto, and Brisbane), we encourage everyone to make use of our Office Exchange program. You will have the chance to get to know your colleagues better and become a local in a new city.
- Diversity: Thrive in an international work environment that has more than 40 different nationalities under one roof. English is our official working language, but keep your ears peeled for a multitude of languages lingering in the hallways
- Regular team outings and events: Enjoy virtual or in-person team nights at least once a mo