Executive Assistant

vor 1 Tag

Wien, Wien, Österreich woom Bikes Vollzeit

Your Opportunity

Ready for your next big ride? As Executive Assistant to the CEO at woom, you are a trusted partner at the heart of the business. You operate as the first point of contact for the CEO, a firm gatekeeper, and a highly reliable execution partner who brings structure, clarity, and momentum to a fast-moving environment.

This is a senior Executive Assistant role with significant autonomy and exposure to investors, the Advisory Board, and the management team. You combine operational excellence with sound judgment, discretion, and a proactive mindset.

Your Mission

CEO Office & Gatekeeping

  • Serve as the first point of contact for all inbound CEO communication, including emails, invitations, complaints, and correspondence
  • Screen, prioritize, and respond independently where appropriate; advise the CEO on messaging and required actions
  • Act as a strong gatekeeper, protecting the CEO's time and focus by making clear, confident prioritization decisions

Executive Operations & Planning

  • Own complex calendar management, travel logistics, and meeting coordination with precision and foresight
  • Anticipate scheduling conflicts and proactively resolve them
  • Prepare agendas, briefing materials, and follow-ups for key internal and external meetings

Investor & Advisory Board Relations

  • Act as the Lead Orchestrator for investor communications, ensuring timely and accurate information flow
  • Manage and strictly adhere to the Advisory Board communication and meeting schedule
  • Actively support investor relations activities and own shareholder hospitality, ensuring a professional and seamless experience

Executive Communication & Output Quality

  • Draft, edit, and structure high-level correspondence, presentations, and reports on behalf of the CEO
  • Ensure all CEO-outbound materials meet the highest standards of clarity, accuracy, and professionalism

Your Profile

  • Minimum 3+ years of experience in a demanding Executive Assistant role, ideally supporting C-level executives in a fast-paced or high-pressure environment
  • Comfortable making independent decisions within your remit and exercising sound judgment on behalf of the CEO
  • Exceptional discretion and loyalty, with proven experience handling sensitive and confidential information
  • Clear, concise, and confident communicator with senior stakeholders, investors, and internal teams
  • Calm, poised, and solution-oriented under pressure, even when timelines are tight
  • Business-fluent in English (spoken and written); German proficiency is a strong advantage

Who are we?

Our sustainable, lightweight bikes are loved by millions of riders around the world—and so is the culture behind them. At woom, you'll join an international, multicultural team representing more than 15 nationalities, united by a shared passion for creating outstanding products with purpose.

With a growing team of 220+ employees, we consciously invest in what made us successful from the start: a friendly, collaborative working atmosphere, open communication, and an extensive onboarding experience that helps you feel connected and effective from day one.

For this position, we offer a gross monthly salary starting at EUR 4,000 (full-time). Your experience, qualifications, and impact matter to us, and we are open to a competitive overpayment for the right candidate. Details are best discussed personally—we look forward to that conversation.

We focus on diversity and celebrate it. Equal opportunities for everyone and an anti-discriminatory personnel policy are particularly important to us.

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