Executive Secretary

vor 1 Tag

Wien, Wien, Österreich Greiner Packaging Vollzeit

Your challenge

  • Calendar management of the CEO' agenda to ensure effective and efficient time management.
  • Support CEO/CFO in organizing and preparing defined meetings.
  • Take minutes and provide follow-up for selected meetings and prepare briefing documents.
  • Coordinate internal and external events (e.g., congresses, interviews, networking), ensuring smooth logistics and execution.
  • Manage business travel and expense reporting for CEO, CFO, and GPI Executive Committee.
  • Maintain filing systems (SharePoint, Teams) and optimize administrative processes.
  • Process optimization in digitalization of administrative workflows.
  • Ensure smooth information flow between CEO office and internal/external stakeholder and support effective communication and a strong corporate culture.
  • Coordinate with group functions on CEO-related topics, particularly with board secretaries and executive assistants.

Your Profile

  • Completed commercial/business education or equivalent qualification.
  • Several years of experience as an executive assistant or secretary, ideally within a global organization.
  • Excellent Microsoft Office (word, xls, ppt, teams,..) user
  • Strong organizational and time management skills with a structured and efficient work style.
  • Excellent written and verbal communication skills in German and English.
  • High attention to detail and ability to handle confidential information with integrity.
  • Proactive and reliable with flexibility to prioritize tasks effectively.

Our Offer
We offer you a challenging area of responsibility with creative freedom, a modern and collegial working environment and comprehensive professional and personal development opportunities. In addition, you can expect good professional development prospects and attractive social benefits. The gross annual salary for this position is approximately EUR 50,000 including variable bonus components and additional monetary benefits. Depending on your qualifications and professional experience, there is a willingness to overpay.

We provide equal opportunities for everyone and see diversity as our strength. Therefore, we welcome all applicants – regardless of characteristics such as gender, age, background, social status, sexual orientation, religion, or mental and physical abilities. We have set the goal of empowering women and increasing female leader representation. We foster an inclusive work environment and encourage all individuals to apply.

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