Executive Assistant to Executive Management

Requires a minimum of 7-10 years of progressively responsible administrative experience. Reports to a Senior Executive (EVP).

**Executive Assistant - Vienna, Austria**

Do you thrive on working in an environment where the customer is your top priority? Are you a tenacious problem solver, someone who enjoys working in a fast-paced organization, and strives to support your teams to success? Are you interested in joining a brand-new team, and a business that’s on the move? If so, then it’s time to join Western Unions’ new Digital Banking organization in the Western Union International Bank.

**Western Union powers your pursuit.**

Reporting to our Managing Directors, we’ll look to you supporting our executives on an administrative and operative level.

**Role Responsibilities**:

- Administrative and secretarial support for the Management Board (calendar management, travel arrangements, purchase order (PO) preparation, approvals as delegate, etc.). You will be responsible for managing complex calendars and scheduling requirements, preparation and sending necessary meeting materials and the creation of meeting agendas, presentation decks and memos as requested.
- Secretarial support for regulatory board and committees (minutes, agendas, supporting documents, etc.)
- Board secretary for the Supervisory Board of the Bank
- Administrative preparations and alignment of regulatory communication with FMA, OeNB, Auditors and other relevant stakeholders.
- Organization of All Hands, Town Halls and Team Huddles. You’ll take responsibility for organizing team events, meetings and off-site.
- Partner with other Executive Assistants and key stakeholders on driving efficiency and improved structure for the executives at the firm

**Role Requirements**
- 5+ years of relevant work experience, dynamic and fast-paced environments are preferred.
- You have strong interpersonal skills and you’re fluent/native in business-level English and German.
- Previous experience with supporting Senior Managers or Leaders is a must.
- A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals as well as regulators inside and outside the company.
- The ability to complete complex tasks and projects quickly, while having a strong attention to detail and follow up.
- You react with appropriate urgency to situations that require a quick turnaround and take effective action without having to know the total picture.
- You are someone who moves at a fast pace and is still able to do your best work. You’re quick to pick things up and love to learn.
- You don’t accept the status quo and are always looking for ways to improve.
- You understand that Executive work requires operational excellence, and you always thrive to achieve this.

**Salary**

We are under legal obligation to indicate the minimum salary, which is EUR 43,100.00 gross per year for this position. However, our attractive compensation packages follow current market salaries and can therefore be significantly above the indicated minimum salary.

**Benefits**

Your Austria specific benefits include:

- 14 payment instalments; with a supplementary instalment paid in June and November
- 25 working days holiday per annum
- Maternity leave
- Global travel assistance
- Luncheon vouchers provided to employees for each day in the office
- Pension plan eligibility for all employees with at least 6 months of service
- Health and Wellness program, with discounts at fitness clubs.

Western Union values in-person collaboration, learning, and ideation whenever possible. We believe this creates value through common ways of working and supports the execution of enterprise objectives which will ultimately help us achieve our strategic goals. By connecting face-to-face, we are better able to learn from our peers, problem-solve together, and innovate.

LI-EA1