Executive Assistant to Executive Management

vor 1 Woche

Wien, Österreich Western Union Vollzeit

Requires a minimum of 7-10 years of progressively responsible administrative experience. Reports to a Senior Executive (EVP).

**Executive Assistant - Vienna, Austria**

Do you thrive on working in an environment where the customer is your top priority? Are you a tenacious problem solver, someone who enjoys working in a fast-paced organization, and strives to support your teams to success? Are you interested in joining a brand-new team, and a business that’s on the move? If so, then it’s time to join Western Unions’ new Digital Banking organization in the Western Union International Bank.

**Western Union powers your pursuit.**

Reporting to our Managing Directors, we’ll look to you supporting our executives on an administrative and operative level.

**Role Responsibilities**:

- Administrative and secretarial support for the Management Board (calendar management, travel arrangements, purchase order (PO) preparation, approvals as delegate, etc.). You will be responsible for managing complex calendars and scheduling requirements, preparation and sending necessary meeting materials and the creation of meeting agendas, presentation decks and memos as requested.
- Secretarial support for regulatory board and committees (minutes, agendas, supporting documents, etc.)
- Board secretary for the Supervisory Board of the Bank
- Administrative preparations and alignment of regulatory communication with FMA, OeNB, Auditors and other relevant stakeholders.
- Organization of All Hands, Town Halls and Team Huddles. You’ll take responsibility for organizing team events, meetings and off-site.
- Partner with other Executive Assistants and key stakeholders on driving efficiency and improved structure for the executives at the firm

**Role Requirements**
- 5+ years of relevant work experience, dynamic and fast-paced environments are preferred.
- You have strong interpersonal skills and you’re fluent/native in business-level English and German.
- Previous experience with supporting Senior Managers or Leaders is a must.
- A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals as well as regulators inside and outside the company.
- The ability to complete complex tasks and projects quickly, while having a strong attention to detail and follow up.
- You react with appropriate urgency to situations that require a quick turnaround and take effective action without having to know the total picture.
- You are someone who moves at a fast pace and is still able to do your best work. You’re quick to pick things up and love to learn.
- You don’t accept the status quo and are always looking for ways to improve.
- You understand that Executive work requires operational excellence, and you always thrive to achieve this.

**Salary**

We are under legal obligation to indicate the minimum salary, which is EUR 43,100.00 gross per year for this position. However, our attractive compensation packages follow current market salaries and can therefore be significantly above the indicated minimum salary.

**Benefits**

Your Austria specific benefits include:

- 14 payment instalments; with a supplementary instalment paid in June and November
- 25 working days holiday per annum
- Maternity leave
- Global travel assistance
- Luncheon vouchers provided to employees for each day in the office
- Pension plan eligibility for all employees with at least 6 months of service
- Health and Wellness program, with discounts at fitness clubs.

Western Union values in-person collaboration, learning, and ideation whenever possible. We believe this creates value through common ways of working and supports the execution of enterprise objectives which will ultimately help us achieve our strategic goals. By connecting face-to-face, we are better able to learn from our peers, problem-solve together, and innovate.

LI-EA1

  • Executive Assistant to The CEO

    Vor 4 Tagen

    Wien, Österreich Schulmeister Management Consulting Vollzeit

    **Executive Assistant to the CEO & Management-Board (m/w/d)**: Spannende Karrieremöglichkeit als fachliche Assistenz für die Geschäftsführung! In dieser Rolle erwartet Sie eine sehr interessante Karrierechance und die Möglichkeit, proaktiv im Aufgabenfeld der Geschäftsführung zu unterstützen. Sie erhalten tiefe Einblicke in das Tagesgeschehen und...

  • Executive Assistant

    Vor 4 Tagen

    Wien, Österreich Canonical - Jobs Vollzeit

    **The role of an Executive Assistant at Canonical**: We are a remote-first British tech company and are growing our team of Executive Assistants, who play a crucial role in the overall operation of the business and are the secret to our success! The Executive Assistant team run significant business operations and processes, supporting their respective leads...

  • Executive Assistant

    vor 3 Wochen

    Wien, Österreich DaoPay Vollzeit

    **Be the Backbone of Leadership at DaoPay** Are you an organizational powerhouse, a multitasking guru, and someone who thrives under pressure? Join DaoPay, a global innovator in payment solutions, as we continue to break boundaries. We're looking for a C-Level Executive Assistant to support our leadership team and help them stay one step ahead. With options...

  • Executive Assistant

    vor 1 Woche

    Wien, Österreich BNP Paribas Vollzeit

    Executive Assistant In Wien suchen wir dich in Vollzeit unbefristet als Executive Assistant (all genders) bei Arval Austria. In dieser Position spielst Du eine entscheidende Rolle dabei, reibungslose Abläufe sicherzustellen, strategische Ausrichtungen zu unterstützen und die erfolgreiche Umsetzung wichtiger Initiativen zu gewährleisten. Deine Fähigkeit...

  • Vertriebsleiterin für Executive Education

    vor 1 Woche

    Wien, Wien, Österreich WU Executive Academy Vollzeit

    Wir suchen eine erfahrene Vertriebsleiterin für Executive Education, die neue Wege ebnen will und eine erfolgreiche Akquise strategisch vorantreiben möchte. Mit Ihrer Überzeugungsfähigkeit und Ihrem Verkaufs-Spass überzeugen Sie unsere Zielgruppe und entwickeln kreative Ansätze, um innovative Geschäftsmodelle zu realisieren.Über das UnternehmenDie WU...

  • Executive Assistant(G5)

    vor 1 Tag

    Wien, Österreich International Atomic Energy Agency Vollzeit

    Executive Assistant(G5) - (2025/0135 (205803)) Organization: ORDG-Offices Reporting to the Director General Primary Location: Austria-Vienna-Vienna-IAEA Headquarters Job Posting: 2025-04-04, 3:52:07 AM Closing Date: 2025-04-24, 4:59:00 PM Duration in Months: 36 Contract Type: Fixed Term - Regular Probation Period: 1 Year Full Competitive Recruitment:...

  • Global Executive Assistant

    vor 1 Tag

    Wien, Österreich Petcover EU Agentur GmbH Vollzeit

    We are seeking a passionate individual to join our Global team as Global Executive Assistant. In this role you’ll provide advanced executive support to not only the MD, but also a select group of C-suite executives managing intricate organisational responsibilities. You’ll demonstrate your autonomy by efficiently tackling non-routine tasks to achieve...

  • Executive Assistant(G5)

    vor 3 Wochen

    Wien, Österreich International Atomic Energy Agency Vollzeit

    Executive Assistant(G5) - (2024/0577 (014621)) Organization: NSNI-Division of Nuclear Installation Safety Primary Location: Austria-Vienna-Vienna-IAEA Headquarters Job Posting: 2024-10-01, 5:02:34 AM Closing Date: 2024-10-22, 4:59:00 PM Duration in Months: 36 Contract Type: Fixed Term - Regular Probation Period: 1 Year Full Competitive Recruitment:...

  • Executive Assistant

    vor 1 Woche

    Wien, Österreich Dynamo Technologies Vollzeit

    We are looking for an organized, methodical, and passionate Executive Assistant to support Dynamo's CEO. This opportunity allows you to work closely with the leadership team of a growing company with a vibrant work culture. The primary location for this role is our HQ in Tyson's / Vienna, VA. **Duties/ Responsibilities** - Performs various secretarial,...

  • Executive Assistant

    vor 3 Wochen

    Wien, Österreich TourRadar GmbH Vollzeit

    TourRadar is a Series D, venture-backed Adventure Booking Platform disrupting a $200 billion industry. Revolutionizing how multi-day adventures are booked, we provide Operators with a platform that helps them manage, market and sell their organised adventures to travellers directly (B2C) or via distribution partners (B2B2C) worldwide. Traditionally, booking...

  • Executive Assistant to The CEO

    Vor 5 Tagen

    Wien, Österreich TourRadar GmbH Vollzeit

    TourRadar is a venture-backed Adventure Booking Platform disrupting the $200 billion tourism industry. Revolutionizing how multi-day adventures are booked, we provide Operators with a platform that helps them manage, market, and sell their organized adventures to travelers directly (B2C) or via distribution partners (B2B2C) worldwide. Traditionally, booking...

  • Vertriebs- und Akquisitionsexperte für Executive Education

    Vor 4 Tagen

    Wien, Wien, Österreich WU Executive Academy Vollzeit

    EinleitungBei der WU Executive Academy suchen wir eine erfahrene Persönlichkeit, die sich auf den Vertrieb und die Akquise von Bildungsprogrammen spezialisiert hat. In dieser Funktion werden Sie Teil unseres Teams sein, das sich um die weitere Entwicklung unserer Exekutiv-Ausbildungen kümmert.

  • Tech Company Executive Assistant

    vor 1 Woche

    Wien, Österreich Canonical - Jobs Vollzeit

    We are a remote-first British tech company and are growing our team of executive assistants, who play a crucial role in the overall operation of the business and are the secret to our success! The team run significant business operations and processes, supporting their respective leads but also taking central responsibility for logistics, expenses, travel...

  • Executive Assistant

    vor 4 Wochen

    Wien, Wien, Österreich at Vollzeit

    Downer's Energy & Utilities business unit is an integrated trans-Tasman team, providing services and solutions that connect communities to essential networks and infrastructure.We design, build, operate and maintain today's critical assets and networks, delivering complete services across the water, electricity, telecommunications, industrial and power...

  • Executive Assistant

    Vor 5 Tagen

    Wien, Österreich Cybermoth GmbH Vollzeit

    **Cybermoth GmbH** Leonard-Bernstein-Straße, 1220 Wien, Österreich **Job Position**: Executive Assistant/Assistenz der Geschäftsführung (Full Time Position) Cybermoth betreibt wissenschaftliche Forschung und Entwicklung, erschafft datengesteuerte Technologien, IOT-Sensorlösungen, native Apps und KI Netzwerke, um Probleme im Zusammenhang mit Menschen...

  • Executive Assistant

    vor 4 Wochen

    Wien, Österreich Exscientia Vollzeit

    We are looking for a dynamic and driven Executive Assistant to join our team in Vienna. In this role, you will provide administrative support to the Chief Quantitative Medical Officer (CMO), as well as the VP Precision Medicine and the VP Translational Research. You will be their go-to person, and support the Vienna site for different administrative tasks...

  • Executive Assistant

    vor 1 Tag

    Wien, Österreich Exscientia Vollzeit

    We are looking for a dynamic and driven Executive Assistant to join our team in Vienna. In this role, you will provide administrative support to the Chief Quantitative Medical Officer (CMO), as well as the VP Precision Medicine and the VP Translational Research. You will be their go-to person, and support the Vienna site for different administrative tasks...

  • Executive Assistant to The CEO

    vor 4 Wochen

    Wien, Österreich Kommunalkredit Austria Vollzeit

    In diesem durch Unternehmergeist und Wachstum geprägten Umfeld sucht die Kommunalkredit nach Unterstützung für unseren CEO. Die Bank bietet Raum für Kreativität, Eigeninitiative und Persönlichkeitsentwicklung. **Unterstützen Sie uns als** **Executive Assistant to the CEO** **(m/w/d)**: **Ihre Aufgaben**: - Sie unterstützen den CEO bei der...

  • Executive Assistant to The CEO

    vor 1 Tag

    Wien, Österreich Kommunalkredit Austria Vollzeit

    In diesem durch Unternehmergeist und Wachstum geprägten Umfeld sucht die Kommunalkredit nach Unterstützung für unseren CEO. Die Bank bietet Raum für Kreativität, Eigeninitiative und Persönlichkeitsentwicklung. **Unterstützen Sie uns als** **Executive Assistant to the CEO** **(m/w/d)**: **Ihre Aufgaben**: - Sie unterstützen den CEO bei der...

  • Executive Assistant

    vor 3 Wochen

    Wien, Österreich Ribbon Biolabs Vollzeit

    Currently, we are looking for a proactive and self-organized EXECUTIVE ASSISTANT (all gender) who can be of support to our Executive Management. You must be capable of prioritizing and making quick but smart decisions. Since we greatly value new ideas, you are welcome to bring your input for establishing or improving our processes. Tasks - You will act as...