Coordinator - Multilingual Output Production

Coordinator - Multilingual Output Production Team(P2) - (2024/0549 (248870)) Organization: MTCD-Language Services Support Section Primary Location: Austria-Vienna-Vienna-IAEA Headquarters Job Posting: 2024-09-13, 4:18:59 AM Closing Date: 2024-10-04, 4:59:00 PM Duration in Months: 36 Contract Type: Fixed Term - Regular Probation Period: 1 Year Full Competitive Recruitment: Yes Organizational Setting The Department of Management (MT) provides a 'platform of services' that serves as a foundation for the successful delivery of the IAEA's scientific and technical programmes. Its mission statement is as follows: "MT is a partner and a business enabler that champions change and efficiency, leveraging a common purpose". Thus, among other support activities, it assists a scientific manager in recruiting the right expert, helps a technical officer coordinate the purchase of radiation equipment, and ensures that all Board documents are translated and distributed on a timely basis to Member States. One of the main functions assigned to the IAEA by its Statute is to foster the exchange of scientific and technical information and the dissemination of knowledge in the nuclear field among Member States. To facilitate the effective exchange and dissemination of information relevant to the IAEA's work and mandate, the Division of Conference and Document Services (MTCD) coordinates and supports the implementation of these activities for its users and clients, both internal and external, by organizing meetings and conferences, issuing documents in Arabic, Chinese, English, French, Russian and Spanish, and editing, printing and distributing publications. The MTCD Language Services Section (LSS) is responsible for coordinating, managing and delivering language services for the Agency. The Section promotes multilingualism and maintains language standards of the organization through editing and translation of PMO documents, incoming and outgoing Secretariat documents and correspondence, web articles and advocacy material, Agency publications and other content. Main Purpose Reporting to the Head of the Language Services Section, the Coordinator (Multilingual Production Team) supervises the Multilingual Production Team and coordinates the work done by the Team, including identifying and implementing efficiencies related to it. Role The Coordinator (Multilingual Production Team) is a coordinator, liaising among the multilingual output production team, the document management team and the six language services [content processing] teams, as well as with internal clients on day-to-day issues for the efficient and effective delivery of services. Functions / Key Results Expected Supervise and organize the work of the Multilingual Production Team by ensuring the consistent implementation of best practices and the most efficient coordination of the linguistic and technical resources available in order to produce the required output in the six languages in a timely manner. Liaise with the other teams in the Section regarding workload, priorities and deadlines in order to ensure the effective delivery of the service. Improve work practices and recommend workflow streamlining within the team to achieve efficient process delivery. Identify opportunities for and implement automation of any relevant processes in order to increase the effectiveness and efficiency of the Multilingual Production Team. Perform analysis and provide input for workload statistics, as required. Competencies and Expertise **Core Competencies**(Competency Framework) **Name** **Definition** - Communication- Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.- Achieving Results- Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.- Teamwork- Actively contributes to achieving team results. Supports team decisions.- Planning and Organizing- Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.**Functional Competencies** **Name** **Definition** - Analytical thinking- Gathers and analyses information, identifying critical relationships and patterns among data and proposes workable solutions.- Client orientation- Establishes effective relationships with clients to understand and meet or exceed their needs. Finds ways to ensure client satisfaction.- Knowledge sharing and learning- Actively seeks opportunities to learn by formal and informal means; learns from others, adopting and sharing best practice.**Required Expertise** **Function** **Name** **Expertise Description** - Administrative Support- MS Office (Word, Excel, Outlook, PowerP