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Procurement Officer
vor 3 Wochen
This position is located in the Procurement Unit (PU), General Support Section (GSS), Division of Management (DM), United Nations Office of Vienna (UNOV). The incumbent will work under the direct supervision and overall guidance of the Chief of the Procurement Unit.
**Responsibilities**:
Within assigned authority, the Procurement Officer will be responsible for the following specific duties:
- Plan, develop and manage all procurement and contractual aspects of projects of significant complexity related to worldwide procurement (mainly in Spanish and Arabic speaking regions) of diverse services and commodities (e.g. information technology, electronic equipment and instruments, vehicles, medicines, foodstuffs, building maintenance materials, office supplies, construction, furniture, etc.), taking into account local economic and other conditions.
- Advise requisitioning units and recipient entities on the full range of procurement issues, providing support and guidance at all stage of the procurement cycle.
- In close coordination with the Chief, PU, manage procurement operations in one or more Field Offices of the United Nations Office on Drugs and Crime (UNODC), with a focus on Spanish and Arabic speaking countries. This will involve supervision and oversight of the procurement processes in those Field Office(s) and the provision of necessary support, guidance and capacity building. Provide substantive input in ensuring that all local, state, and national building codes and regulations and safety precautions are followed.
- Prepare/oversee preparation and distribution of invitations to tender and manage/conduct all aspects of bid/proposal evaluations.
- Formulate strategies and design innovative solutions to resolve issues/conflicts for complex procurement projects.
- Establish and maintain work programme and schedule for ongoing contracts and newly-planned ones.
- Participate in negotiations with senior supplier representatives; sign procurement orders up to the authorized limit, and, in cases where the amount exceeds authorized signature authority, prepare submissions to the Contracts Committee for review and subsequent approval by the authorized official.
- Conduct market research to keep abreast of market developments; research and analyze statistical data and market reports on the world commodity situation, production patterns and availability of good and services.
- Identify new technologies, and products/services, evaluate and recommend potential supply sources and participate in the incorporation of research results into the procurement programme. Ensure products/services provided are in compliance with relevant building and safety codes.
- Oversee adherence to contractual agreements, recommend amendments and extensions of contracts, and advise concerned parties on contractual rights and obligations.
- Prepare a variety of procurement-related documents, contracts, communications, guidelines, instructions, etc.
- Develop and deliver procurement related training to a wide audience (mainly in Spanish and Arabic speaking regions), including project team, buyers and managers. Offer coaching and guidance on procurement related matters.
- Analyze and evaluate procurement requests and ensure appropriateness of technical specifications.
- Develop procurement templates and prepare standard operating procedure as appropriate.
- Monitor and manage all auditing of procurement activities ensuring recommendations are responded to appropriately and are in conformity with compliance rules.
- Lead the development of various internal procurement dashboards and monitor various KPIs for compliance purpose.
- Provide guidance to, and may supervise, new/junior staff.
- Frequent travel on mission to support clients, as required.
- Perform other work related duties, as required.
Competencies
- Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
- Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Education
Advanced university degree (Master’s degree or equivalent) in business administration, public administration, commerce, engineering, law, construction management or a related field is required.
A first-level univer
