Office Assistant

Office Assistant (Satellite Imagery Procurement)(G4) - (2024/0568 (248996))

Organization: SGIM-State Infrastructure Analysis Section

Primary Location: Austria-Vienna-Vienna-IAEA Headquarters

Job Posting: 2024-10-09, 2:12:34 AM

Closing Date: 2024-10-30, 5:59:00 PM

Duration in Months: 24

Contract Type: Fixed Term - Extrabudgetary

Probation Period: 1 Year

Full Competitive Recruitment: Yes

Organizational Setting

The Department of Safeguards carries out the IAEA’s duties and responsibilities as the world’s nuclear inspectorate, supporting global efforts to stop the spread of nuclear weapons. The primary role of the Department is to develop and implement IAEA safeguards to ensure that there is no diversion of declared nuclear material from peaceful activities and no indications of undeclared nuclear material or activities in a State as a whole.

The Department comprises nuclear safeguards inspectors, responsible for carrying out inspections and verifications of all-safeguards relevant information for nuclear facilities in over 180 States; and technical staff responsible for a wide range of activities including: developing concepts and approaches for implementing safeguards; developing and maintaining safeguards equipment; providing analytical and laboratory services for sample analysis; collecting, evaluating and analysing safeguards-relevant information; providing information and communication technology infrastructure and services; and providing programme coordination support.

The Division of Information Management (SGIM) implements state of the art methodologies and techniques for the collection, processing and analysis of a range of safeguards-relevant information, including declarations submitted by States, evaluations resulting from the analysis of samples or measurements collected during infield activities, and information from open sources, including nuclear trade-related data and satellite imagery. Staff perform data validation and complex information analysis and evaluation to support infield activities and provide key input to the State evaluation process.

Main Purpose

As a member of a team reporting to the Section Head and working in close collaboration with the Safeguards Information Assistant (Satellite Imagery), the Office Assistant (Satellite Imagery Procurement) supports the procurement process for obtaining the most suitable geospatial datasets, primarily commercial satellite imagery, to support the work of satellite imagery and geospatial analysts within the Department of Safeguards. The Office Assistant (Satellite Imagery Procurement) carries out the administrative tasks required to initiate, track, receive, and record the procurement of satellite imagery, ensuring that all imagery is purchased in accordance with established administrative procedures and guidelines, tracking the progress of ongoing procurement, and keeping effective records including for budgetary purposes.

Functions / Key Results Expected
- In consultation with technical experts, collate requests for imagery and conduct supplier enquiries to identify the most suitable data.
- Prepare and transmit orders to suppliers and liaise with vendors to ensure the correct procurement of data under established purchase orders.
- Perform basic visual data quality checks.
- Track and log in the enterprise central repository all types of routine geospatial products/data or datasets, including satellite imagery.
- Conduct all administrative tasks related to geospatial data supply, e.g. ordering, invoicing, and recording.
- Ensure that all procurement processes are carried out in compliance with operational requirements.
- Contribute to maintaining up-to-date geospatial and/or imagery databases using dedicated tools.
- Act as the alternate focal point for the acquisition of commercial remote sensing imagery and other geospatial data within the Department of Safeguards.
- Support the digitization and creation of site/facility perimeters, as required.
- Ensure due care to maintain the discretion and confidentiality of information in compliance with the IAEA’s regulations, rules and policies.

Competencies and Expertise

**Core Competencies**(Competency Framework)

**Name**

**Definition**
- Communication- Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.- Achieving Results- Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.- Teamwork- Actively contributes to achieving team results. Supports team decisions.- Planning and Organizing- Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.**Functional Competencie