Executive Assistant to the CEO

About QTGroup

We're not your typical tech company. QTGroup grew out of world-class quantum research and has become one of Europe's most dynamic deep-tech ecosystems, building secure communication systems, quantum satellites, and education platforms that redefine the future of information security. Our group includes subsidiaries here in Vienna and International and we've doubled in size almost every year.

QTGroup is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees

We're looking for someone exceptional: a hands-on Executive Assistant to the CEO who wants to be in the room where things happen, someone who sees this role not as administration, but as a launchpad for leadership.

Your Role

You'll work side-by-side with the CEO across strategy, operations, and international partnerships. You'll get a front-row seat to what it takes to scale a company and over time, you'll take real ownership in driving that growth. This is not only a back-office job. It's high-impact, fast-paced, and global. You'll manage complexity, shape communication, and help turn ideas into actions. You don't necessarily need a tech background - but curious to learn the tech basics.

Key Responsibilities

• Own the CEO's mail/agenda: priorities, meetings, travel, and stakeholder communication across multiple countries.
• Prepare strategic briefings, follow up on decisions and make sure plans actually get executed.
• Coordinate across leadership, investors, partners and consultants such as law, tax etc. (often in English and under time pressure).
• Organize and join key international meetings, events, and site visits - travel is part of the adventure.
• Support and gradually co-lead projects that move the company forward. Bring structure, clarity, and a sense of calm to a fast-moving, high-growth environment.
• Manage communication and structure information flow
  Work in close collaboration with the CEO, with the long-term goal of gaining deep strategic insight and developing a comparable level of entrepreneurial thinking and decision-making competence.

Your Profile

• Several years of professional experience (minimum of 3–5 years) in a relevant field
• Completed university degree, the field of study and level of qualification are flexible
• Highly motivated to learn and grow quickly. You don't want a routine, you want responsibility. You want more than just a job
• You think ahead, stay organized, and thrive when trusted with sensitive information.
• You communicate clearly and confidently in German (C2+) and English (B2+).
• You like people and people like working with you.
• You're tech-savvy, hands-on, and unafraid to ask smart questions.
• You're curious about how strategy, finance, and leadership really work in a scaling company.
• Tech background is not required, nothing is more important than mindset and hands-on mentality

What We Offer

• A real-world MBA-like education in growth and leadership: You'll learn directly from experienced founders and executives who built an international deep-tech group from scratch.
• Coaching & learning programs tailored to your personal development from communication to leadership and negotiation.
• A front-row seat in the quantum revolution: work with global partners and research institutions shaping the future.
• Flat hierarchies & real impact: Your ideas and voice matter, whether you've been here a week or five years.
• Team culture: We're a tight-knit crew that believes in humor, trust, and helping each other grow.
• Flexible hybrid setup (Vienna HQ + remote days).
• Competitive compensation with strong growth potential.
• Complimentary fruit, great Italian espresso, tea, and sweet snacks

The minimum gross salary for this position is € 3.284,86 per month (full-time basis) as defined by the collective agreement. Depending on your qualifications and experience, we are open to offering a market-based overpayment.

We're scientists, entrepreneurs, and builders. We believe in creating real value for our people, our partners and society as a whole. If you're ready to work hard, learn fast, and grow into leadership, this is your place.

We look forward to receiving your application