Office Operations, Lead

Office Operations Lead (12-Month Contract) Geotab is a global leader in IoT and connected transportation. Geotab is a certified “Great Place to Work” and values diverse and talented individuals who help businesses grow, increase safety, and improve sustainability. Geotab is advancing security, connecting commercial vehicles to the internet and providing web-based analytics to help customers better manage their fleets. Our open platform and Geotab Marketplace offer hundreds of third-party solution options, enabling organizations to automate operations by integrating vehicle data with other data assets. We process billions of data points daily to improve productivity, optimize fleets, and ensure regulatory compliance. We are growing, and we are looking for people who are passionate, think differently, and want to make an impact in a fast-paced environment. Geotabers embrace new tasks and opportunities beyond the initial job description. Who You Are Geotab is seeking an Office Operations Lead who will oversee all aspects of daily office operations, including facilities management, health and safety compliance, and comprehensive workplace services. If you love technology and want to join an industry leader, we would love to hear from you. What You'll Do Ensure continuous operational readiness and serve as the primary point of contact for office-related matters, including 24/7 emergency response. Maintain full compliance with health and safety regulations; manage facilities budgets and maintenance. Oversee the delivery of office services such as food and beverage, reception, and technology coordination. Collaborate with internal teams (e.g., Technology, Health & Safety), external vendors, and building management to optimize vendor relationships for cost and service efficiency and implement sustainability initiatives. Work to foster high employee satisfaction and manage facilities budgets, regulatory compliance, and vendor performance. Coordinate safety inspections, fire drills, mandatory H&S training, incident reporting, and maintain the Safety Data Sheet (SDS) notebook. Oversee security systems, alarm codes, emergency call trees, and manage physical assets like office keys. Manage daily F&B operations, including inventory, coffee machine maintenance, and lunch delivery coordination; resolve vendor issues. Organize catering for internal events and research local, sustainable food options. Provide comprehensive employee onboarding including office tours, welcome packages, and safety/office protocol training. Maintain vendor relationships across cleaning, maintenance, food services, and security; conduct annual contract reviews for competitive pricing and compliance. Process F&B and facility invoices, track expenses, and report facility/maintenance budgets with variance analysis to management. Manage phone reception, mail/package distribution, and respond to office-related Jira tickets. Verify contractor insurance certificates (COI) and ensure safety compliance during work. What You'll Bring To The Role 3–5 years of experience in office operations, facilities coordination, or similar roles. Current First Aid, CPR, AED certifications (or willingness to obtain). Health & Safety certifications (OSHA, IOSH, NEBOSH, HAZMAT). Specialized safety training certifications (HAZWOPER, etc.). Bachelor's degree or equivalent experience in facilities management/administration. Strong communication and interpersonal skills. Experience with construction project coordination and contractor management. Knowledge of local building codes, health and safety regulations. Experience with security systems and emergency response protocols. Background in sustainability and environmental programs. Strong project management, vendor relations, and budget management skills. Proficiency in office management software, booking systems, and project management tools (Jira). Multilingual capabilities for diverse workplace support. Ability to lift 40 pounds and perform physical facility inspections. Please note: Geotab does not accept agency resumes and is not responsible for any fees related to unsolicited resumes. Please do not forward resumes to Geotab employees. #J-18808-Ljbffr