Subpoena Officer, Practice Management Support

Job Req ID Home Affairs- Location NSW; ACT Employment Type Ongoing (Permanent), Full-time Classification APS Level 4- $76,863.00 and $82,906.00 plus 15.4% super (part‑time pro‑rata) Contact Officer Christopher Payne at Office Arrangements Flexible – Flexible working arrangements can be negotiated in accordance with our Enterprise Agreement and the operational requirements of the role. Applications close on 05/01/2026 at 11:59pm AEDT (midnight) – Late applications will not be accepted. About our opportunity This process is being used to fill 2 immediate positions. Applicants suitable for the role but not offered the position for the current vacancy may be placed in a merit list or pool to fill similar vacancies for up to 18 months anywhere in NSW; ACT. About our team Group Manager Legal | Group Manager Legal | Legal Strategy & Services | Practice Management Support Practice Management Support Section sits within the Legal Strategy and Services Branch and is responsible for a variety of administrative tasks including receiving and processing subpoenas on behalf of the Department. The team assesses the subpoenas, identifies the records that fall within their scope and produces the records to the issuing court or tribunal in accordance with the mandated timeframes. Please visit our website for more information about the Department of Home Affairs or Australian Border Force. Our ideal candidate Our ideal candidate would have the following skills: Time management Attention to detail Organisational skills Written and verbal communication skills Proficiency in using MS Office applications Duties and responsibilities Identify departmental records that fall within the scope of a subpoena Identify records that may attract privilege claims Liaise with internal and external stakeholders Return relevant records to the courts within the return date Work collaboratively with other team members How to apply Submit your application and CV through the Home Affairs’ recruitment system (ourPeople) before the closing date on 05/01/2026 at 11:59pm (midnight) AEDT – Late applications will not be accepted. As part of your application you will be required to prepare and submit a one‑page applicant response document in relation to the advertised role, outlining: How your skills, knowledge, and experience will be relevant to this role Why you are interested in the role and what you can offer us Any specific examples or achievements that demonstrate your ability to perform the role Applicant response documents must be a minimum 11pt font in MSWord or PDF format, include your full name and the Requisition Number – in the document footer. Prior to preparing your response it is recommended you review the Work Level standards relevant to the classification you are applying to. It may also be useful to refer to the Integrated Leadership Systems information relevant to the classification. Eligibility To be eligible for the position you must be an Australian Citizen. The successful candidate will be required to obtain and maintain a Baseline Vetting (AGSVA) security clearance, and: ABF Workers will also be required to obtain and maintain an Employment Suitability Clearance (ESC). Home Affairs Workers will also be required to obtain and maintain an Onboarding Check. In certain circumstances, an Employment Suitability Clearance (ESC) may be required in addition to, or in lieu of, an Onboarding Check, which will be determined by the delegate as necessary. Diversity and inclusion The Department is committed to workforce diversity and applicants who are Aboriginal and/or Torres Strait Islander, come from a diverse cultural or linguistic background or have a disability are encouraged to apply. RecruitAbility applies to this vacancy. Under the RecruitAbility scheme you will be invited to participate in further assessment activity for the vacancy if you choose to apply under the scheme; declare you have a disability; and meet the minimum requirements for the job. For more information visit: Technical assistance For technical enquiries please call or email for assistance: Email: Phone: (within Australia) or +61 (outside of Australia) Please include any applicable screen captures, a response will be provided during business hours. Notes The Department of Home Affairs offers an attractive remuneration package, including salary, superannuation benefits and flexible working conditions appropriate to the level of the position. The Australian Public Service (APS) Employee Value Proposition (EVP) highlights the top reasons our employees enjoy working in the APS. The Department may provide relocation assistance to eligible APS employees required to relocate. The level of assistance will vary depending on the reason for relocating and your personal circumstances. For further information please enquire with the contact officer listed in the advertisement. Information about employment and advice on how to apply for vacancies can be obtained from the Department’s website at #J-18808-Ljbffr