Offshore Sourcing Specialist

About the job Offshore Sourcing Specialist Love connecting people to opportunities? You'll fit right in as an Offshore Sourcing Specialist at Smartsourcing In this role, you'll be at the heart of our Australian recruitment team–sourcing top talent, engaging candidates, and keeping the pipeline strong. Your skills in organization, communication, and relationship‑building will ensure every candidate has a seamless, professional experience while helping businesses grow with the right people. Role Purpose The Sourcing Specialist plays a critical role in supporting our Australian recruitment team by sourcing, engaging, and managing candidates throughout the recruitment process. This role requires exceptional communication skills (both verbal and written in English), high levels of organisation, strong attention to detail, and the ability to work independently in a fast‑paced environment. You will liaise directly with candidates and the Australian recruitment team, ensuring a seamless and professional experience for all parties. Key Responsibilities Core Duties Proactively source candidates via job boards, LinkedIn, SEEK, internal databases, referrals, and other sourcing channels. Build and maintain talent pipelines for high‑demand roles. Write and post engaging job advertisements, refreshing as required. \Identify and flag top talent for speculative approaches. Shortlist candidates for active vacancies. Conduct reference checks as required. 2. Candidate Engagement Book and coordinate candidate interviews with consultants and clients. Conduct initial phone screens to assess suitability against job briefs. Provide candidate care for both placed candidates and those placed elsewhere. 3. System & Administration Support Maintain accurate and up‑to‑date candidate records and notes in the CRM. Attend internal team update sessions to understand urgent priorities. Prepare and update regular reports and trackers (e.g., advertising reports, sales budgets, managed accounts). Support with data entry, reporting, and tracking for recruitment campaigns. 4. Support to Agency Owner / Manager Assist with client mapping and market research to support business development activities. Assist in preparing agency snapshots, presentations, or reports as required. 5. Team Contribution & Development Actively participate in team meetings and contribute ideas for improving recruitment outcomes. Support a positive team culture by demonstrating initiative, professionalism, and collaboration. Assist in creating opportunities and handling spreadsheets during Reverse Sessions. Send the Hot Candidates Newsletter weekly. Coordinate birthday & anniversary cards and gifts. Manage SEEK account spend vs budget. Complete monthly audit checks on the agency. About You Key Skills & Attributes Exceptional verbal and written English communication skills. Highly organised with strong attention to detail. Ability to manage multiple priorities and meet deadlines. Professional, confident, and engaging phone manner. Self‑motivated with the ability to work independently. Strong problem‑solving and initiative‑taking skills. Tech‑savvy and comfortable with multiple systems and tools. Experience & Qualifications Experience in a recruitment, resourcing, or talent acquisition support role preferred. Familiarity with recruitment tools, CRMs, and job boards (SEEK, LinkedIn, etc.). Proven ability to manage administrative tasks accurately and efficiently. Step Into the Smartsourcing Experience Smartsourcing was created with one mission: to change lives. We're here to ensure that businesses flourish and, just as importantly, that every member of the crew is inspired, supported, and set up to thrive. For the fifth year running, we've been recognized as one of HR Asia's Best Companies to Work For. This award isn't just a title--it's a testament to our commitment to making Smartsourcing an incredible place to build a career. Why You'll Love Working Here At Smartsourcing, we believe the best work comes from people who feel seen, heard, and valued. That's why we're all about fostering an environment where you can be your true self. We take pride in being certified as a Great Place to Work, because we know that when you love where you work, extraordinary things happen. Here's just a glimpse of what we offer: Weekends are yours (we respect your time off) 5-day Christmas Leave (unwrap real time off) Healthcare from Day 1 for you and your family (because healthcare matters) Free lunch and barista‑crafted coffee daily (we take our caffeine seriously) Subsidized gym membership and sports wellness clubs including hiking and free‑diving Smartsourcing Exclusives (deals made just for you) Themed BFFs, monthly knockoffs, summer parties Community give‑back programs and personal development workshops And so much more We're not just another outsourcing company. We're building something that actually matters— a place where good work meets good culture. Apply now and help us connect top talent with global opportunities #J-18808-Ljbffr