Student Administration Officer

Department of Education Victoria – Mildura VIC 7d ago , from Department of Education & Training Victoria Mildura West Primary is an exciting school. Our students really do have an active role in their education. Parent participation is promoted through regular communication and an “open door” policy. Teachers, parents/carers and students, work together to ensure a quality education is provided for all. Resilience, Respect, Excellence and Pride are the school values which are truly kept “alive” each day. Our school, established in 1922, is one of the largest state primary schools in the Mildura Rural City Council. We have approximately 460 students, with many nations represented. We celebrate our diversity and the richness it brings to our school community. Mildura West teachers are always learning because they want to be the very best teachers possible. They read professionally and every week they collaborate in highly effective Professional Learning Teams. They learn with and from each other, engaging in regular classroom observation, giving and receiving feedback. They plan together, ensuring the curriculum is robust and differentiated. Our experienced and talented teachers coach their colleagues, building the capacity of all staff. Our School is very proud to be part of the International Baccalaureate Primary Years Program. The IB aspires to help schools develop well‑rounded students with character who respond to challenges with optimism and an open mind, are confident in their own identities, make ethical decisions, join others in celebrating our common humanity and are prepared to apply what they learn in the real‑world, complex and unpredictable situations. We focus on the core areas of literacy and numeracy but we also equip our students for the 21st century. We do so by teaching our students to understand themselves as learners. They learn what effective learners do and how to manage their own learning. Our students learn to collaborate, to work independently and to be critical thinkers. They are also taught to be ethical, critical users of ICT (Information and Communications Technology). Children in grades three to six use iPads to enhance their learning. Our environmental programs are outstanding, receiving many awards at local, regional, state and national levels. The International Baccalaureate offers high quality programmes of international education that shares a powerful vision. IB learners strive to become inquirers, knowledgeable thinkers, communicators, principled, open‑minded, caring, risk‑takers, balanced and reflective. These attributes represent a broad range of human capacities and responsibilities that go beyond the intellectual development and academic success. The school has 33 teachers equivalent to 28.6 fulltime positions. Included in this are 3 Principal class staff members, two Learning Specialists and one Leading Teacher. Also, a total of 25 Education Support staff whose time fraction equates to 16.65 fulltime positions which include 2 part‑time Primary Welfare Officers. Selection Criteria SC1 Demonstrated experience and skills in coordinating a specific education support function. SC2 Demonstrated capacity to supervise the work of other support staff and to develop procedures and guidelines relating to the work area. SC3 Demonstrated high level oral and written communication skills. SC4 Possess the technical knowledge and expertise relevant to the position. SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area. SC6 Demonstratedcommitment to professional learning and growth for both self and others. Role Monday to Friday, 8:15am-4:15pm. School holiday attendance may be required at times, as per agreement. An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program. An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher. Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3). Key Tasks A role at this range may include: Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co‑ordination of a work area under the direction of the principal or a manager. Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function. Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction. Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples. An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained. Responsibilities Dimensions of duties: Co‑ordinate, organise and determine work priorities to ensure an efficient operation of a work area Obtain cooperation amongst staff within the work area Supervise the performance of tasks Communicate and liaise with school staff, students, and the wider school community Support Human Relations processes by: Co‑ordinate the preparation of school circulars and other routine school communication Ensure confidentiality of records is maintained Manipulate data/information and prepare documentation/basic from Cases21 Accountability The Student Administration Officer will be directly accountable to Leadership and the Business Manager Additional Responsibilities Oversee office operations to provide a range of administrative support functions for the Principal, Assistant Principals and teaching staff Manage the school's records system including computerised records on Cases21 and Compass Supervise Education Support staff to provide administrative assistance where required and First Aid support Provide everyday administrative support including general telephone, front office enquiries, mail deliveries, assisting with stock control, etc Coordinate the accurate processing of student admissions, registrations, enrolments and transfers Coordinate the accurate processing of data collections, Census, NCCD, survey in line with DET requirements Coordinate the preparation and distribution of school documentation, including staff/parents handbooks, school newsletter, school notices, enrolments packages, promotional materials Provide administrative support for school reporting, school events, including parent/student/teacher interviews, open sessions, prep transition Ensure systems are in place to effectively respond to a medical emergency Support and assist students requiring First Aid Ensure first aid room is adequately staffed, supplied and cleaned when required Ensure student medical needs are identified and up‑to‑date medical management plans are in place Organise professional development for appropriate staff First Aid, Anaphylaxis and diabetes Management Accounts receivable - receipting. Prepare and process CSEF, SSR. Ensure a system is in place for accurate receipting and banking. Coordinate purchasing and ordering of consumables, stationery, back to school supplies. Maintain a system for stock control. Assist leadership with the daily organisational diary, including CRT bookings and recording staff absences Emergency management team. Office contact Liaise with leadership and emergency authorities as appropriate Assist Business Manager as required Undertake training relevant to job (Cases workshops, End of year, etc) Undertake annual performance & development review and attend ESS meetings Who May Apply Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position. Diversity and Inclusion The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines). Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via*******@education.vic.gov.au Applicants seeking part‑time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case‑by‑case basis and will be subject to the operational requirements of the school. Child Safe Standards Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at: DE Values The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at: Conditions of Employment All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements. Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check. A probationary period may apply during the first year of employment and induction and support programs provided. Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at #J-18808-Ljbffr