Business Administration Coordinator

2 days ago Be among the first 25 applicants Hearth is a registered NDIS and TAC disability support services provider. Our mission is to be a driving force for change in the sector, improving quality of life outcomes for people with disability. We pride ourselves on delivering innovative, person-centred care and creating a workplace built on respect, growth, and support.At Hearth, we are known for:Our unwavering commitment to delivering better service and quality outcomes for our participants Innovative support practices that go beyond industry standards Building a sustainable and great place to work through mutual respect and development The RoleWe are seeking a Business Administration Coordinator to provide high-level administrative support to our Leadership Team and ensure the smooth day-to-day running of our offices. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing multiple priorities, and takes pride in creating efficient and supportive systems.As the Business Administration Coordinator, you will:Provide comprehensive administrative support to the CEO, COO, and Leadership Team Prepare agendas, take minutes, and coordinate follow-up for meetings Draft, proofread, and format reports, correspondence, and presentations Oversee office operations, supplies, and vendor relationships Coordinate internal staff events and engagement activities Act as Return to Work Coordinator (training provided if needed) Support People & Culture administration including onboarding, offboarding, employee records, and engagement initiatives Assist with learning & development coordination and administration About YouTo succeed in this role, you will bring:3+ years' experience in administration, office management, or executive support Excellent organisational and time management skills Strong written and verbal communication skills High levels of discretion, professionalism, and attention to detail Proficiency with Microsoft Office, Teams, and calendar/email systems A proactive, solutions-focused mindset and the ability to work independently and collaboratively Desirable:Certificate IV/Diploma in Business Administration, Management, or related field Experience in HR or recruitment administration Knowledge of Return to Work Coordinator responsibilities (or willingness to train) RequirementsNDIS Worker Screening Check (or willingness to obtain) Employee Working with Children Check. (or willingness to obtain) Current Driver's Licence and access to own car Valid Australian working rights BenefitsWhy Join Us?At Hearth, you'll be part of a team that's committed to making a real difference in the lives of people with disability, while also being supported to grow in your own career. We offer a collaborative, values-driven environment where your initiative and contributions are valuedHow To ApplyIf this sounds like the right role for you, we'd love to hear from you. Please submit your resume and a brief cover letter outlining your experience and why you'd like to join Hearth. Seniority level Seniority level Mid-Senior level Employment type Employment type Full-time Job function Job function Other Industries IT Services and IT Consulting Referrals increase your chances of interviewing at Hearth Support Services (NDIS Registered Provider) by 2x Get notified about new Administrative Coordinator jobs in Glen Iris, Victoria, Australia . Melbourne, Victoria, Australia 7 months ago Melbourne, Victoria, Australia 2 weeks ago Melbourne, Victoria, Australia 3 weeks ago Melbourne, Victoria, Australia 1 week ago Melbourne, Victoria, Australia 3 weeks ago South Melbourne, Victoria, Australia 1 week ago Melbourne, Victoria, Australia 5 days ago Melbourne, Victoria, Australia 5 days ago Oakleigh, Victoria, Australia 2 weeks ago Melbourne, Victoria, Australia 1 week ago Box Hill, Victoria, Australia 22 hours ago Melbourne, Victoria, Australia 2 years ago Melbourne, Victoria, Australia A$85,000.00-A$95,000.00 6 days ago South Melbourne, Victoria, Australia 1 month ago Associate (Administration) | Private Wealth, SMSF Melbourne, Victoria, Australia 5 days ago EA & Business Support Coordinator - Fixed Term Melbourne, Victoria, Australia 2 weeks ago Hoppers Crossing, Victoria, Australia 1 day ago Melbourne, Victoria, Australia 3 hours ago Executive Assistant / Personal Assistant Melbourne, Victoria, Australia 1 month ago Melbourne, Victoria, Australia 2 days ago Melbourne, Victoria, Australia 5 days ago Melbourne, Victoria, Australia 1 week ago South Melbourne, Victoria, Australia A$90,000.00-A$160,000.00 1 day ago Executive Assistant / Personal Assistant Melbourne, Victoria, Australia 1 week ago Melbourne, Victoria, Australia A$70,000.00-A$80,000.00 1 day ago Melbourne, Victoria, Australia 6 days ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr