Administration Coordinator

Department of Corrections – Alice Springs NT Job description Agency Department of Corrections Work unit Community Corrections Job title Administration Coordinator Designation Administrative Officer 4 Job type Full time Duration Ongoing Salary $75,091 - $85,611 Location Alice Springs Position number 3305 RTF Closing 21/12/2025 Contact officer Fiavaai Fou, Acting Regional Manager on ***or ***********@nt.gov.au About the agency Apply online APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR TERTIARY QUALIFICATIONS. Information for applicants – inclusion and diversity and Special Measures recruitment plans The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please discuss this with the contact officer. For more information about applying for this position and the merit process, go to the OCPE website. Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go to the OCPE website. Primary objective Provide comprehensive, confidential, administrative coordination to the business area to ensure quality operation and service delivery. Context statement Community Corrections performs a variety of statutory functions in relation to the supervision of offenders in the community and supervises adult offenders through a process of assessing each offender’s risks and needs in order to develop individual plans designed to address their offending behaviour. The Administration Coordinator will be required to demonstrate administrative skills and experience, particularly in the areas of finance and general accounting; email, minute taking, front counter duties, record management; maintenance of administrative processes, travel bookings, accounts, and credit card processing. Attention to detail, and strong organisation and time management skills are critical attributes. Key duties and responsibilities Provide comprehensive administrative coordination which may include: Delivering well-coordinated administrative support services such as monitoring, preparing, and managing information and reports and developing robust work processes. Managing general enquiries and liaising effectively with stakeholders to assist in the smooth operation of the division. Maintaining appropriate administrative systems, registers, processes, databases, and records management. Ensuring client-centric services and the management of effective and efficient workflows. Managing a range of procurement functions including travel, liaising with suppliers, purchasing, and processing transactions. Providing support to working groups/committees as required. Liaise in a discreet and confidential manner with a diverse range of people across all levels of staff within the agency, Executive and other internal and external stakeholders. Selection criteria Essential Proven ability to work effectively in a team support role; with a high-level of personal motivation, attention to detail, sound judgement, the ability to maintain confidentiality and a clear understanding of the need for tact and diplomacy. Knowledge and experience in delivering well-coordinated administrative support services; including document preparation, collation and distribution, management of information and records; and developing robust work processes. Experience operating in a fast-paced environment with strong organisational and time management skills; with demonstrated ability to prioritise tasks. Demonstrated ability to work autonomously, with minimal supervision. Sound knowledge in computer systems, records management and business systems, or the ability to obtain. Well-developed interpersonal, oral, and written communication skills, with a demonstrated ability to communicate professionally and effectively at all levels and with people from diverse backgrounds. Further information The Department of Corrections has a Smoke Free Policy. Staff are not permitted to smoke anywhere on Departmental premises, facilities or in vehicles, nor whilst working off-site. The preferred applicant/s will be required to complete a pre-employment questionnaire, and the successful applicant/s will be required to undergo a criminal history check (confirmed by fingerprints and name check) prior to commencement of employment. An adverse criminal history will not necessarily exclude an applicant from this position. All Department of Corrections employees are subject to random drug and alcohol testing. #J-18808-Ljbffr