Administrative Assistant
vor 16 Stunden
Position Overview As an Administrative Assistant at Blackstone Legal Costing, you will join our team in a vital support role, where you will be responsible for: File creation and maintenance : opening new files on our practice management software, creating and sending service agreements, filing emails and documents, ensuring file information is accurately and consistently maintained in our database to support reliable access and support efficient workflows. File preparation : preparing files for assessments including but not limited to preparing schedules of documents and disbursements, sorting files into chronological or working order, printing and collating invoices. Document preparation : drafting letters and certificates, top & tailing costs statements, preparing court documents and court filings, audio transcription, issuing and revising invoices. Document quality control : editing, proof‑reading, cross‑checking, and formatting documents. Outgoing correspondence : sending out correspondence and costs assessments to stakeholders in a timely manner. Client liaison : answering phone calls, answering client queries, and following up clients for outstanding matters. Mailroom duties : receiving mail and client files, arranging delivery and collection of client files, and associated record keeping. Ad‑hoc duties : providing relief when other members of the support team are absent, and allother general administrative duties as required. Ideal Candidate Highly organised with excellent attention to detail; Ability to multi‑task and juggle competing deadlines; Ability to work independently and within a team; Excellent communication skills, both verbal and written; Excellent computer skills and intermediate knowledge of Microsoft software (Outlook, Excel, Word, Teams, SharePoint); Experience in a similar role will be well regarded, but not essential. Minimum Year 12 education level is required for this role. Why Blackstone Legal Costing? We foster an environment where collaboration, respect and innovation are essential, ensuring all employees feel valued and empowered. Our national presence gives employees the opportunity to collaborate across all offices, share knowledge, and feel part of a unified and supportive network. We nurture talent and provide opportunities for career growth and development. We understand the importance of building relationships and regularly organise fun social events. To Apply Please submit both cover letter and resume through the Apply button to be considered for this role. If you have any questions regarding this position, please contact our HR Department at *@bstone.legal. For more information about Blackstone Legal Costing, please visit our website: Be careful - Don’t provide your bank or credit card details when applying for jobs. Don't transfer any money or complete suspicious online surveys. If you see something suspicious, report this job ad. #J-18808-Ljbffr
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