Project Administration Coordinator

vor 2 Wochen

Caboolture, Österreich Big Dog Builds Vollzeit

Big Dog Builds HQ, Caboolture QLD | Full Time | Stable Long-Term Role | Australia's Best Awarded After-Sales Truck Mod Shop Help us keep every build tight, traceable, and on budget. You’ll be the owner of ERP data accuracy, job cards, timesheets, and close‑outs—so the workshop, finance, and customers all see one source of truth. Real impact: Your accuracy drives cost control, cash flow, and delivery confidence. Growth: Clear paths to Senior Admin, Scheduling, or Build Program Management. Tools & support: Modern ERP (WorkGuru), tidy processes, and a no‑ego team. What You’ll Do Create/maintain job cards and routing in ERP; keep status and documents current. Reconcile timesheets daily; match labour & materials to the right job codes. Track quoted vs actuals, flag variances, and help prepare weekly margin/variance reports. Manage change logs, version control (drawings, photos, inspection sheets), and close jobs within 5 business days of handover. Partner with Scheduling, CX, Workshop, and Finance to keep data aligned and decisions fast. What You’ll Bring 2–5+ years in project admin / production admin (manufacturing, automotive, or construction). Confident with ERP/MRP (WorkGuru/SimPRO/Pronto or similar) and Excel/Sheets (lookups, pivots). Detail‑driven, organised, and calm under multiple live jobs. Clear communicator across workshop floor and leadership. Nice to Have Job costing experience and light accounting literacy. Exposure to 4x4 or engineered‑to‑order environments. How We Hire Practical task: tidy a sample job pack & reconcile timesheets to ERP. On‑site chat & shop tour. References & offer. Apply Email ****@bigdogbuilds.com with your CV (or LinkedIn) and a short note on how you’ve improved data accuracy or job close‑outs in a previous role. #J-18808-Ljbffr

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