Bursar/Finance/Admin Officer

ST JOHN’S HEIDELBERG SCHOOL BURSAR/ ADMINISTRATION OFFICER ROLE FTE: .8 - 4 Days St John's Heidelberg is seeking a motivated and experienced Bursar/Finance/Admin Officer to join our dynamic team. As a key member of the organisation, you will be responsible for overseeing the financial and administrative operations, ensuring the smooth running of the school. The successful applicant will… Demonstrate commitment to the mission and ethos of Catholic Education Ensure compliance with MACS Finance Procedures Manual Maintain confidentiality and integrity in all work Coordinate the office and support the Principal and Leadership Team Communicate effectively to support smooth school operations Support a healthy and safe work environment Comply with Child Safety Policy, Standards, and Code of Conduct. FINANCE Complete monthly reconciliations (fees, bank, payroll) Prepare BAS/IAS monthly and FBT as required Prepare and input e-requisitions/purchase orders in school software, including obtaining supplier quotes in e-FIN Complete supplier forms for new/existing creditors to allow timely payment by Shared Services (SS) Assist Shared Services (SS) with requests for information or clarification Upload payments to the Accounts Payable Portal and ensure correct bank signatories for payments Ensure CECV Chart of Accounts is used for correct General Ledger coding Receive, receipt, and bank all monies Ensure school credit card transactions are coded and entered into ICON Process monthly credit card school fees into ICON Liaise with PIC for documentation for SS processing Assist with eSIS mid-year and end-of-year rollovers and fee/levy table creation Provide new families with CSEF forms and process them according to timelines Maintain financial records to support annual audits Run monthly reports on fee and levy reconciliations, ensuring accuracy Maintain cash on hand in line with MACS policy and complete banking including reconciling petty cash Raise purchase orders and obtain quotes Liaise with MACS Finance Business Partner as required Liaise with Shared Services to complete bank reconciliations Prepare for audits, liaise with auditors, accountants and complete audit checklists SCHOOL FEES Prepare annual fee generation Liaise with families regarding fee queries and payment terms Undertake all billing for student fees and curriculum levies Issue Statements of Accounts quarterly (minimum) sending out fee statements and reminders Set up direct debits and credit card payment arrangements Process monthly school fee credit card transactions Assist families with payment plan set-up Receipt fees, credit card payments and direct deposits Ensure accuracy of student data in systems for annual billing Update student management system throughout the year Review eSIS reports monthly and resolve variances Manage overdue accounts in liaison with the Principal Apply approved fee write-offs, rebates and concessions in eSIS. PAYROLL Onboard and offboard staff throughout the year Maintain accurate staff leave records Maintain OSR and PRS records Collate, verify and accurately input information relating to staff, payroll, suppliers, bank accounts, invoices and census data for Shared Services (SS) processing Prepare fortnightly payroll using CDF Prepare payroll-related tasks fortnightly for Shared Services (SS), including timesheets, leave forms and leave records Complete end-of-year contract management templates for leave loading, holiday pay and payroll Process and reconcile WorkCover claims if needed Process school records relating to all sick leave data and provide accurate information to the Principal. Prepare Letters of Appointment with the Principal. ADMINISTRATION Answer phones, respond to emails, general typing and correspondence Maintain daily attendance procedures Provide first aid as required The role is a part time equivalent (FTE) position, Monday, Tuesday, Thursday, Friday - 8.30am - 4.00pm The salary will be in accordance with the 2022 CEMEA Category B Education Support Employee and level of skill. Applications close at 4:00pm on Friday 5th December. A short covering letter with a CV can be emailed to Alison Dean: *********@sjheidelberg.catholic.edu.au If a suitable applicant is found, before the closing date, an interview will be arranged. St John's Paish Primary School is committed to the safety, wellbeing and protection of all children in our care. #J-18808-Ljbffr