Studio Ops Coordinator

Hogarth is the Global Content Production Company. Part of WPP, Hogarth partners with one in every two of the world’s top 100 brands including Coca-Cola, Ford, Rolex, Nestlé, Mondelez and Dyson. With a breadth of experience across an extensive range of sectors, Hogarth offers the unrivaled ability to deliver relevant, engaging, and measurable content across all channels and media - both established and emerging. The number of channels at our fingertips; the need for speed; and the drive for mass personalisation, all mean that brands need different solutions. Our global team of over 7,500 craft and technology experts brings together creative, production and innovation to help clients navigate this exciting ever-changing world of today’s content experience. WPP is the creative transformation company. We use the power of creativity to build better futures for our people, planet, clients and communities. Working at WPP means being part of a global network of more than 100,000 talented people dedicated to doing extraordinary work for our clients. We operate in over 100 countries, with corporate headquarters in New York, London and Singapore. WPP is a world leader in marketing services, with deep AI, data and technology capabilities, global presence and unrivalled creative talent. Our clients include many of the biggest companies and advertisers in the world, including approximately 300 of the Fortune Global 500. Our people are the key to our success. We're committed to fostering a culture of creativity, belonging and continuous learning, attracting and developing the brightest talent, and providing exciting career opportunities that help our people grow. ABOUT THE ROLE A critical role within Hogarth’s Operations team, the Studio Operations Coordinator is accountable for the successful day-to-day coordination of Hogarth’s Carlotta Studios facility based in Artarmon Sydney. A Centre of Excellent in studio-based Ecom and stills photography production, you will be instrumental in supporting the team that delivers a high volume of content for one of Australia’s leading national retailers. This pivotal position ensures seamless studio operations and readiness, efficient bookings and logistics, meticulous gear management, optimal facilities maintenance, strict WHS compliance, and effective front-of-house management. You will be instrumental in upholding our commitment to operational excellence and supporting our dynamic production environment. Reporting Lines The Studio Operations Coordinator reports to the Studio Manager and works closely with Producers and Sample/Ecom team. Key Responsibilities Front-of-House Coordination: Coordinate front-of-house duties including opening and closing of the studio; managing reception; visitor sign-in/out; EOD checklists; lost property; and managing office and kitchen supplies, stationery orders, and associated budgets. Bookings & Logistics: Facilitate bookings for studios, parking, and equipment for Producers, ECOM Studio Manager, and external parties, assisting with managing associated logistics and timelines. Production Support: Coordinate with producers to ensure timely bump-in/bump-out of onset requirements, ensuring safe and efficient movement of people, product, and equipment. Support production workflows with Sample/ECOM/Producers, including sample tracking and care tags. Studio Readiness: Maintain studio readiness by ensuring shoot machines are updated, performing monthly monitor calibrations, and replenishing consumables. Conduct daily walk-throughs to uphold operational readiness and cleanliness; identify and mitigate OH&S risks. Gear Management: Manage gear operations including allocation and tracking, gear room access control/codes, asset records, and readiness. Oversee equipment lifecycle: coordinate hires, deliveries/collections, maintenance/repairs, basic diagnostics, storage, and disposal. Facilities Oversight: Support national operations team in the coordination of facilities requirements including premises upgrades, repairs and maintenance, building security systems, vendor oversight and cleaner performance; coordinate annual BDS clean-outs; and manage associated project budgets. Safety & Compliance: Responsible for safety and compliance, including Fire Warden duties (team, drills, ERP updates), WHS/fire compliance, and first aid training programs across Hogarth Australia. Continuous Improvement: Proactively look for and document smarter ways of working, and uphold quality through rigorous checks. Communication & Time Management: Ensure clear stakeholder communications (internal and external); exhibit excellent time management skills, with the ability to effectively prioritise simultaneous demands and adapt and respond appropriately with relevant stakeholders. WHAT YOU’LL BRING Proven experience in a coordination, operations, or administrative role, ideally within aecom or photography based studio, production company, or similar fast-paced environment. Exceptional organisational skills and meticulous attention to detail, capable of managing multiple concurrent tasks and maintaining high standards. Strong communication and interpersonal skills, able to interact confidently and clearly with diverse internal teams, external vendors, and visitors. A proactive and solutions-focused approach, with the ability to identify issues, conduct basic diagnostics, and implement effective resolutions. Operational awareness and a solid understanding of logistical coordination and facility management. A commitment to workplace health and safety (WHS) principles, with relevant experience or willingness to undertake specific training (e.g., Fire Warden, First Aid). Proficiency in managing bookings, schedules, inventory, and contributing to budget oversight. Curiosity and a drive for continuous improvement, always seeking more efficient and effective ways of working. Ability to work both independently and collaboratively within a dynamic team. Why Join Hogarth Australia? At Hogarth, you’ll be part of a vibrant, global network where big ideas meet smart delivery. We offer: The opportunity to work with a national client and iconic brands. A dynamic and collaborative environment where your contributions are valued. Exposure to global trends and innovations in ecom and shoot-based content creation. Opportunities for professional growth and development within a leading WPP company. A culture that is intelligent, relentless, outcome-driven, and innovative. #LI-ND Our Hogarth Values Hands on No egos here. Just a shared drive to roll up our sleeves and make great things happen. Every project--big or small, gets our full energy because we believe in doing things right. Every single time. It's how we deliver real results without cutting corners. Honesty We are real and authentic – with each other and in our work. Honest, direct communication builds the trust we need to collaborate, grow, and make meaningful things together. It’s not always easy but it’s always worth it. Heart & Soul We bring heart to everything we make. Passion, pride and relentless drive push us beyond “good enough” ––because we care deeply about our craft, and we’re always chasing better. We love what we do, and it shows. Happy Family Creating a space where everyone feels valued--even when opinions differ, makes this a supportive and inclusive environment for our people. We embrace our differences, celebrate our wins together, and never lose our sense of humor. Hungry Curiosity keeps us hungry. We question, experiment, and always seek out what's next. We never settle, and we never stop learning. Inclusion and Impact WPP is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers. We rely on legitimate interest as a legal basis for processing personal information under the GDPR for purposes of recruitment and applications for employment. When you click the "Submit Application" button at the bottom of this page, this will send all the information you have added to Hogarth WW. Before you do this, we think it's a good idea to read through our Privacy statement. This explains what we do with your personal data when you apply for a role with us, and how you can update the information you have provided us with or how to remove it. #J-18808-Ljbffr