Administration Officer

Salary & Contract Salary: $73,742 per annum superannuation. Contract: Full time, Fixed term to 25 May 2026. Location: Wadawurrung / Geelong based role (hybrid work from home 3 days a week in office). About the opportunity Together with the Stakeholder Engagement and Communications (SEC) team the position is responsible for developing and implementing effective internal and external stakeholder engagement to support the activities of the Legislation Policy and Information Services (LPIS) Division. The Administration Officer plays an important role coordinating a wide range of stakeholder engagement activities including presentations and information products and the organisation of stakeholder engagement forums as required. The role also involves providing high level administration management and support to the LPIS Division. Key accountabilities Coordination of stakeholder engagement and statutory consultation functions within the Division and supporting the SEC Manager and team members. Providing secretariat functions for the Rehabilitation and Compensation Working Group and other committees, advisory groups and / or working groups (as needed). Administration of a broad range of processes and procedures to support the convening of and involvement in stakeholder forums including taskforces and reference groups. This includes the development of briefing packs, making travel arrangements, organising catering and venues. Coordination of information to stakeholders and follow up on issues arising from stakeholder engagement. Utilise networks effectively and efficiently to resolve issues for the team. Assisting with the Division’s administration support and project management activities including support for the preparation of documents and briefings for national forums and management of stakeholder information. About you We’re looking for a highly organised and proactive professional who thrives in a fast‑paced stakeholder‑focused environment. In this role you’ll bring your strong coordination, communication and administrative expertise to ensure the smooth delivery of projects, meetings and engagement activities. Proven experience coordinating stakeholder engagement with the confidence to work with a broad range of internal and external partners. Expert administrative capability including advanced planning, scheduling and coordination skills that support seamless operations. Exceptional communication skills, both written and verbal, with the ability to prepare clear agendas, minutes, reports and presentations. Outstanding organisational and time‑management skills allowing you to manage competing priorities and meet tight deadlines. High attention to detail and a commitment to producing accurate, high‑quality work. Strong judgement, tact and professionalism when liaising with diverse clients and stakeholders. Ability to work autonomously and as part of a team, taking initiative while remaining collaborative and responsive. Experience with event and meeting coordination including diary management and organising team functions. Intermediate to advanced proficiency in Microsoft Word, Excel and PowerPoint. Working with us At WorkSafe our goal is for every employee to feel connected, safe and valued within their team, for teams to feel appreciated in the workplace, and for WorkSafe to be respected in the community. We believe that a diverse workforce is essential for delivering the best outcomes for the Victorian community. We strongly encourage applications from all individuals, including First Nations people, people with disabilities, those from diverse cultural and linguistic backgrounds and individuals of all sexualities and genders. What’s next Applications close at 11:00pm on Friday 28th November. Click the link to apply and join us in making a difference to Victorian lives. Only applications submitted via the WorkSafe Careers website will be considered. Preferred candidates will be required to satisfactorily complete a Nationally Coordinated Criminal History Check and / or other checks as required for the position as part of the recruitment process. Eligibility for ongoing employment with WorkSafe Victoria requires Australian or New Zealand citizenship or permanent residency. Due to the volume of applications received, individualised feedback will only be provided to candidates who progress to the interview stage. For further enquiries please contact Natasha Zaluski via email. Key Skills Administrative Functions Office supplies Personnel Matters Records Management Office Procedures Space Management Daily Operations Administrative Policies Personnel Management Administrative Services Interpersonal skills Telephone Calls Travel Arrangements Administrative Procedures Word Processing Employment Type Full Time Experience Years (not specified) Vacancy 1 #J-18808-Ljbffr