Administrative Officer

Join to apply for the Administrative Officer role at UNSW . Employment Type: Part‑time, 3 days per week Duration: Continuing role Remuneration: Level 5 $88k + 17% super + leave loading Location: Kensington, NSW (on‑site) About UNSW UNSW is a leading university recognised worldwide, is one of the top 20 universities in the world and a member of Australia’s prestigious Group of Eight. Our diverse community drives practical, purposeful work that matters. Role Overview The Administrator Officer will provide effective day‑to‑day administrative support within the Division of Societal Impact, Equity and Engagement (SIEE) to ensure all services are delivered efficiently. This includes purchasing, on‑site support, coordinating meetings, IT and equipment procurement and other administrative tasks as required. The role reports to the Operations Manager and has no direct reports. Responsibilities Provide high‑level administrative support to the Division of Societal Impact, Equity and Engagement and other nominated teams across Division. Undertake administrative tasks including purchasing, reimbursements and credit card acquittals, FSAM, systems access, PiMs administration, coordinating meetings and training programmes including room bookings and catering. Manage and track onboarding and off‑boarding for staff in the Division of Societal Impact, Equity and Engagement. Provide expert advice and support to assist in the development and delivery of presentations, reports and other detailed correspondence using PowerPoint and equivalent. Build and develop effective relationships with key internal and external stakeholders and their support staff, ensuring effective information flow and collaboration. Assist in travel and accommodation for high‑level Divisional staff and guests, and manage the diary, appointments and meetings where appropriate. Maintain mailing lists and other databases and information lists, and update information on websites and other communications channels. Manage the shared mailboxes of the Division, responding to a range of inquiries by developing a thorough understanding of the activities of the Division of SIEE and UNSW policies and procedures. Qualifications Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education, training and experience. Excellent oral, written and interpersonal communication skills and the ability to negotiate and liaise effectively with internal and external stakeholders. Demonstrated commitment to providing excellent customer service and a positive, flexible and adaptable attitude with a willingness to take on a wide range of tasks and adjust to competing and shifting priorities in a changing environment. High level proficiency in a range of computing skills including Microsoft Office suite, particularly word processing and database applications, e‑mail and websites. Demonstrated ability to learn and implement new systems. Strong organisational and administrative skills and demonstrated ability to prioritise workload and meet strict deadlines while working in a fast‑paced environment with variable workflow patterns. Benefits Flexible working options. Career development opportunities. 17% superannuation contributions and additional leave loading payments. Additional 3 days of leave over Christmas period. Discounts and entitlements (retail, education, fitness). How to Apply Submit your CV and a succinct one‑page cover letter detailing your interest and suitability for the job (as per the skills & experience bullet points in the job description) by 11:55pm, Sunday 7 November 2025. Note: Sponsorship is not available for this role; valid Australian working rights are required on application. Job queries contact: Katherine Molloy, Talent Acquisition Consultant. E: (applications to the address cannot be accepted, please apply online). UNSW is committed to equity, diversity and inclusion. Applications from women, people of culturally and linguistically diverse backgrounds, those living with disabilities, members of the LGBTIQ+ community and people of Aboriginal and Torres Strait Islander descent are encouraged. UNSW provides workplace adjustments for people with disability and access to flexible work options for eligible staff. #J-18808-Ljbffr