Administrative Officer

Administrative Officer at Macquarie University. Base Pay Range A$99,000.00/yr - A$109,000.00/yr Salary package: $99,161 to $109,457 (HEW Level 6) plus 17% employer's superannuation contribution and annual leave loading. Appointment Type: Full-time/part-time, fixed term role till 21st August 2027 Location: Macquarie University, Wallumattagal Campus, North Ryde The Role The Faculty of Science and Engineering seeks a proactive and well‑organised administrator to join their School Operations team. Reporting to the School Operations Manager, the successful candidate will provide high‑level financial administrative services and customer services, contributing to improved operational effectiveness for the School of Mathematical and Physical Sciences. The role supports the School across the full scope of student and academic lifecycles including financial management, academic and professional staff and student administration. Key Responsibilities Prepare financial reporting for the school portfolio on expenditure against budget and project accounts, including annual budget preparation. Assist with annual budget preparation and provide financial, purchasing, procurement and travel administrative services and support to staff as required. Coordinate and manage administration across the full employee lifecycle including recruitment, onboarding, leave and termination in accordance with applicable policies, procedures, and systems. Gather and review data and information to prepare reports or recommendations to meet internal and external requirements and inform department/school decision‑making. Operationalise University and Faculty policies, processes, and systems, liaising with the shared‑services centre and business partners as required. Comply with relevant professional standards, codes of ethics, EEO and WHS regulations. Perform any other duties as required and appropriate for this classification. About Us The Faculty of Science and Engineering is a young and dynamic faculty driven by the spirit of discovery. Here we nurture the next generation of science and technology innovators. From a handful of students on the University’s first day, the Faculty now serves nearly 6,000 students across all our programs. The School of Mathematical and Physical Sciences is an inclusive community in scientific collaboration. Mathematics and statistics drive breakthroughs in technology and data science, while physics and astronomy seek to understand matter and the Universe – everything from quarks to galaxy clusters. We collaborate closely with local, national, and international organisations and companies across the diverse mathematical and physical sciences fields. To Apply To be considered for this position, please apply online by submitting your CV and a separate (2‑page maximum) cover letter that demonstrates how you meet the following selection criteria: A degree in business, finance or a related discipline and relevant experience. Demonstrated knowledge of finance and budgeting principles and practices with experience in administrating budgets and report preparation, analysing data and working with financial systems and reporting. Demonstrated knowledge of and experience in working in a complex administrative environment, preferably within Higher Education. Demonstrated experience in developing and/or contributing to implementing administrative process improvement. Strong customer service focus and ability to work and communicate effectively with a diverse range of stakeholders. Demonstrated time management and organisational skills with demonstrated ability to coordinate and deliver on competing deadlines. Applications that do not address the selection criteria will not be considered. Role-specific Enquiries Applications Close Friday 28th of November at 11:59pm (AEST) *** Applications will be reviewed as they are received, and we reserve the right to progress or decline an application prior to the application closing date. We also reserve the right to close the advertisement early if a sufficient number of qualified applicants is received. *** Benefits 17% Superannuation Subsidised onsite parking options Flexible working options Training and professional development Discounted health insurance (Medibank) Employee Assistance Program Subsidised membership at the Sport & Aquatic Centre Why work at Macquarie We rank among the top employers in the Australian Workplace Employers Index, having recently earned a five‑star rating in the QS World Rankings with the highest rating for employability. Our prime location is walking distance from Macquarie University Metro Station and Macquarie Shopping Centre. Seniority level Associate Employment type Full‑time Job function Administrative Industry Higher Education #J-18808-Ljbffr