Project Support Officer

Join our Downer Professional Services team and play a key role in delivering complex defence and national security projects that safeguard Australia’s future. Downer Professional Services comprises of three business units our Technical, Advisory, and Capability consulting practice, and Team Downer , which partners with CASG and NSSG as a major service provider to Defence . Together, we are a multi-disciplinary advisory and delivery partner of choice for clients across Defence and National Security. We currently have an opportunity for a Project Support Officer in Canberra to work on MIWS projects. What You’ll Do This role offers a broad scope, with key role responsibilities including: Program & Meeting Coordination : Plan and organise PMRs, BMD TIMs, TWGs, I&T activities, and support technical meetings, briefings, and presentations across CSE, SI&T, LTS, ILS, Engineering, and Training streams. Stakeholder & Governance Support : Liaise with internal/external stakeholders, assist with decision briefs and visit authorities, and report on ACSD activities at weekly syncs and governance forums. Schedule & Documentation Management : Develop and maintain ACS schedules, refine milestone documents, contribute to Branch IMS, and support governance reporting requirements including dashboards and monthly reporting. Risk Management Leadership : Identify, manage, and elevate risks via Predict/TRMS, lead monthly risk meetings, provide risk input into SPMS reports, and ensure alignment with MIWS risk managers. Administrative & Communications Support : Manage actions registers, uplift presentation materials, maintain the Aegis Teams workspace, handle team logistics (mailbox, travel, ICT, accommodation), and deliver minutes and presentations. What You’ll Bring Project & Program Management Expertise : Ability to plan, organise, and coordinate PMRs, TWGs, I&T activities, and milestone reviews, ensuring alignment with Defence project governance frameworks. Stakeholder Engagement & Communication Skills : Strong capability to liaise with internal/external stakeholders, prepare decision briefs, support sync meetings, and deliver clear reports and presentations. Risk & Compliance Management : Experience managing risk registers (Predict/TRMS), leading risk meetings, and providing risk input into governance reports while ensuring compliance with organisational standards. Scheduling & Documentation Proficiency : Skilled in developing and maintaining ACS schedules, milestone documents, governance reporting dashboards, and supporting IMS integration. Administrative & Coordination Competence : Demonstrated ability to manage team logistics, actions registers, workspace tools, and provide support across finance, ICT, and security processes. Due to the nature of the work, you are required to currently hold and maintain a minimum Negative Vetting 1 or higher Security clearance as required by the Commonwealth. In some instances, compliance with International Traffic in Arms Regulations (ITAR) requirements may also be an inherent requirement. More than anything, you’ll bring a strong work ethic, a positive attitude, and a commitment to delivering high-quality outcomes for our clients. Why Downer Professional Services At Downer Professional Services , we’re not just a workplace - we’re a business dedicated to contributing to the shaping of the future of defence in Australia. As the country’s only sovereign prime, we’re committed to making a real difference in protecting Australia’s interests. What is means to belong at Downer Professional Services Meaningful work: Help to deliver critical Defence projects that protect Australia and shape its future. Professional development: Access career mapping, accelerated learning programs, and shared learning through our Communities of Practice. Great perks: Enjoy discounts on healthcare, retail, vehicles, and more through Veteran support : Benefit from initiatives like up to 20 days of Reservist Leave to stay connected post-service. You want your work to matter and so do we. With over 26,000 people across Australia, New Zealand and the Pacific, our team is made up of individuals with unique perspectives, backgrounds, and ideas. We know that diversity makes us stronger and we actively celebrate it through our commitment to inclusion and belonging. We’re committed to building a team that reflects the diverse communities we serve and we welcome people of all ages, genders, sexual orientations, cultures, abilities, and lived experiences. We especially encourage applications from those whose voices have traditionally been underrepresented in our industry, including women, Aboriginal and Torres Strait Islander Peoples, Māori and Pasifika Peoples, veterans, people with disability, and neurodivergent individuals. Even if your experience doesn’t align perfectly with this role, we’d still like to hear from you. If it feels like the right fit, apply - potential counts, and so do you. As a WORK180 Endorsed Employer, we support flexibility that works for your life, inclusive leadership that values your voice, and equitable access to opportunity so you can do your best work and bring your whole self to it. If you need support or adjustments through the recruitment process, just let us know, we’re here to help you put your best foot forward. #J-18808-Ljbffr