Property Administrator

Join a supportive team managing a growing portfolio of investment properties. This autonomous and varied role is ideal for someone with strong organisational skills and previous exposure to tenancy or property management. This role plays a key part in ensuring the smooth and efficient operation of the portfolio, providing administrative support across tenancy, leasing, maintenance, financial reporting, and communication with external stakeholders. Working closely with a small team and directly with management, you'll enjoy autonomy, variety, and opportunities to grow your skills in property management and portfolio administration. Key Responsibilities Assist with the day-to-day oversight of a varied property portfolio to ensure compliance, performance, and operational efficiency Support the onboarding of new properties, including document collation, records setup, and liaising with managing agents and service providers as required Review lease documents to ensure offer terms and clauses are accurate and fit for purpose Correspond directly with managing agents to facilitate communication, resolve issues, and support effective property operations Assist with minor refurbishment or upgrade projects, including sourcing quotes, scheduling works, and coordinating with contractors Oversee and track maintenance requests through to completion Ensure all rates, levies, utility, and maintenance invoices are directed to the correct parties for payment and reconciliation Prepare and maintain regular income and expenditure reporting Assist with the preparation of outgoings budgets and complete end-of-year reconciliations to ensure all costs align with issued invoices Communicate effectively with the property owner, government agencies, utility providers, tradespeople, and internal teams on a wide range of property-related matters About You Required Previous exposure to tenancy, leasing, or property management Strong communication skills and confidence interacting with tenants, contractors, real estate agents, and external service providers A keen eye for detail—ensuring accuracy in rent details, start dates, lease terms, and documentation Solid administrative capability, with experience managing processes, data, and deadlines The ability to work independently while contributing positively to a small team environment Why work with Shadforth? Active Options | Free Employee Gym + Tennis/Pickleball Competitions Celebrate Milestones | Monthly Birthday Raffle, Personal Goals and Team Achievements Service Recognition Program | Recognition for your continual service with Shadforth ShadLife Programs | Regular programs offering Wellness and Awareness initiatives co-designed amongst the Shadforth Teams Job Stability | Leading civil contractor with ongoing pipeline of works that are shaping cities and communities Diversity & Inclusion | committed to fostering an inclusive and diverse workplace About Us Shadforth are one of Queensland's largest family-owned civil construction companies originating on the Sunshine Coast over 50 years ago. We have a strong presence across Queensland and Northern New South Wales where we have developed an outstanding reputation working across many sectors including residential and commercial subdivisions and major civil infrastructure, including roads and bridges. To Apply If you're interested in the role, click 'apply now' to submit an up-to-date copy of your resume and a covering letter highlighting your experience. Checkout our website for other career opportunities - Recruitment for this position is being managed internally; unsolicited agency contact will not be considered. #J-18808-Ljbffr