Executive Assistant – Corporate and Governance

Executive Assistant – Corporate and Governance The City of Swan is looking for a highly organised, extremely proficient Executive Assistant for our Executive Director Corporate and Executive Manager Governance. This position is being offered on a Fixed term basis from 16 February 2026 until 1 January 2027. The Executive Assistant for the Corporate Division and Governance business unit is responsible for the provision of an efficient and effective high level, daily business coordination service to the Executive Director Corporate and Executive Manager Governance to enable them to focus on strategic issues. This is achieved through undertaking a key liaison role between the Mayor, Councillors, Executive Team, leadership group and other major stakeholders; high level diary and active correspondence management and coordination; providing efficient and prompt administrative support to meetings; prioritising and providing responses and actions to complex and high-volume requests as well as undertaking research and preparing reports and presentations for the Executive Director and Council. Key Accountabilities include, but are not limited to: Be a key liaison role between Council Members, CEO, Executive Team, leadership group and other major stakeholders. High level diary and correspondence management and coordination. Efficient coordination of meetings. Prioritise and provide responses and actions to complex and high-volume requests. Research and prepare reports and presentations for the Executive Director and Council. About you The successful candidate will have the following: Relevant diploma, tertiary degree or equivalent experience. Strong organisational skills that reflect ability to perform and prioritise multiple tasks seamlessly with excellent attention to detail. Proven ability to be adaptable to various competing demands and demonstrate the highest level of customer service and response. Very strong interpersonal skills and the ability to build professional relationships with stakeholders, including staff, Councillors and members of the community. Demonstrated proactive approaches to problem-solving with strong decision-making capability. Satisfactory National Police Certificate is required. For more information about the role please refer to the position description. About working with us The salary for this position will be from $84,485.93 to $100,282.66 per annum, depending on the skills and experience of the successful applicant. You will also enjoy benefits including: Flexibility to balance work and life through supported work from home and a 19-day month Excellent leave entitlements e.g. purchase additional leave, Local Government public holiday Generous Superannuation contributions up to a total combined 17% Comprehensive employee wellness program Free parking options available Travelsmart allowance to support public transport use or cycling to work About the City The City of Swan, located north east of Perth, is the largest local government by land size in the Perth metropolitan area, and has one of the fastest growing populations. The City covers an area of 1,042 square kilometres, equivalent to almost 20 per cent of the Perth metropolitan area. A beautifully diverse expanse of land, the City is rich in natural assets, including the iconic Swan River and internationally renowned Swan Valley viticulture region established in 1829. Our location, services and facilities make the City an attractive place to live. The population across our 42 suburbs stands at 168,334 in 2023, but is set to reach 300,000 by 2050. The Whadjuk people of the Noongar Nation have been the traditional custodians of the land for more than 40,000 years. The Derbal Yerrigan (Swan River) holds enormous cultural significance for the Noongar people. The City is also rich in European history, and our community is a melting pot of multiculturalism, with one in three people being born overseas and one in five speaking a language other than English at home. Our ideal location, significant history, diverse community and strong economy ensures a positive future for the City of Swan, full of opportunity. Our purpose at the City is to improve the quality of life for all of the people who live in, work in and visit the City of Swan by delivering our vision of ‘one city, diverse people, culture and places’ through shared values of respect, excellence, accountability and leadership. At the City of Swan we are committed to recruiting and retaining the right people and creating a great place to work. We offer our employees real careers, real impact, and real rewards. We welcome people with diverse skills, experiences, perspectives and backgrounds and encourage applications from Aboriginal or Torres Strait Islander peoples, and individuals who may identify as LGBTIQ+, with disability, a culturally and linguistically diverse background, and people of all ages. For a confidential discussion , please contact Helen Harrison directly on . For queries regarding the application process, please contact our friendly People Services team on . To apply please submit a cover letter that outlines your qualifications and experience and why you would be a good fit for this role, and a resume via the link. Closing Date: Friday 5 December 2025 5PM AWST The City of Swan reserves the right to commence shortlisting and interviews earlier than the closing date. The City also reserves the right to close the vacancy early therefore if you are interested in this position, please submit an application as early as possible. #J-18808-Ljbffr