Admin Officer Lvl 4

Admin Officer Level 4 – Hunter New England Local Health District Employment Type: Temporary Part Time until August 2027 Position Classification: Admin Off Level 4 Remuneration: $75,176.80 – $76,897.65 + 12.5% Super + Salary Packaging Hours Per Week: 19 Requisition ID: REQ Location: Waratah Application Closes: Thursday, 22 January 2026 About The Role The Hunter Family Cancer Service seeks a motivated and professional Administration Officer Level 4 to provide high‑quality secretarial and administrative support to the Hunter Family Cancer Service and Forster/Taree Genetic Service. This role is based on the site at the Hunter Genetics Building, Waratah Campus, and supports a multidisciplinary team including the Director, Genetic Counsellors, Intake Officer, Senior Admin Officer, Data Manager, and Visiting Medical Officers. Successful applicants will play a key role in ensuring the efficient operation of clinics and the delivery of excellent service to patients and clinicians. Key Responsibilities Provide comprehensive administrative and secretarial support to the Hunter Family Cancer Service and Forster/Taree Service. Deliver professional reception services including primary telephone reception and client liaison. Assist with the management of the intake processes, processing demographic and family history information and preparing patient files. Maintain accurate records within Intake Database, TrakGene and other NSW Health systems. Prepare and retrieve patient files for weekly clinics and outreach services. Liaise with clinicians, healthcare facilities and clients to obtain medical records and correspondence. Support outreach genetic counsellors with referrals, appointments and correspondence. Reconcile monthly pathology accounts against received results. Construct and maintain family pedigrees using TrakGene. Utilise a range of NSW Health systems including ORACLE, iPM, AUSLAB, CAP, COS and others as required. About You You are a professional, organised and customer‑focused administration officer who thrives in a busy healthcare environment and takes pride in delivering accurate, timely and compassionate support to patients and clinicians. You Will Bring Demonstrated experience providing high‑level administrative, secretarial, and clerical support. Excellent written and verbal communication skills, with the ability to liaise confidently and sensitively with clients, clinicians and external stakeholders. Strong organisational skills with the ability to plan, prioritise and manage competing workloads to meet deadlines. A commitment to delivering high‑quality customer service to a diverse range of clients. Proven ability to work independently with minimal supervision, as well as collaboratively within a multidisciplinary team. Well‑developed problem‑solving skills, using initiative, judgement and discretion in a confidential clinical environment. Sound computer literacy with experience using multiple electronic systems and databases. Attention to detail and accuracy in managing patient records, correspondence and data. Experience working in a health or medical setting, including knowledge of medical terminology, is desirable. Why Join Us? At Hunter New England Health, you’ll be part of a forward‑thinking organisation committed to innovation, patient‑centred care, and excellence in service delivery. You will have the opportunity to lead impactful technology initiatives and work with a supportive team dedicated to improving the health of our communities. Commitment to sustainable healthcare – Together Towards Zero. Accrued Days Off (ADOs) each month for full‑time staff. Four weeks annual leave (pro‑rate for part‑time employees). Generous superannuation contributions. Attractive salary packaging options. Fitness Passport programme. Employee Assistance Program (EAP) for staff and family members. Opportunities to collaborate with a wide range of clinical and non‑clinical professionals. Contact & Additional Information For role‑related queries, contact Angela Ingrey at . Applicants will be assessed against the essential requirements and selection criteria contained within the position description. For assistance addressing selection criteria, visit: Stepping Up website is a resource designed to help Indigenous job applicants apply for positions in NSW Health. For more information, please visit: This is a Category B position. Recommended applicants will be reviewed for compliance with NSW Health policy directive PD2024_015: Occupational Assessment, Screening and Vaccination against Specified Infectious Diseases for Category B positions prior to offer. All new employees must agree to comply with the requirements outlined in the policy. Salary Packaging may increase take‑home pay. A range of personal expenses including a novated motor vehicle lease, relocation expenses, and HECS/HELP debt may be included. Find out more by contacting SalaryPackagingPLUS via or 1300 4025 23 . Hunter New England Local Health District is an inclusive employer dedicated to fostering a diverse, inclusive, and welcoming workplace. Our commitment to a workforce that reflects the community we care for is essential for delivering the highest quality healthcare. If you require accommodations or adjustments to the recruitment process, please let us know at any stage. Confidential support is available at . To be eligible for permanent employment in this position you must be an Australian Citizen, or a permanent resident of Australia, or a New Zealand citizen with a current New Zealand Passport. Employment of a temporary visa holder may only occur if no suitable local candidate is identified for the position; in that instance, you may only be offered employment in line with the conditions and expiry date of your visa. Hunter New England Health employees may be eligible for benefits such as allocated days off (ADO) for full‑time employees, long service leave, paid maternity leave, and salary packaging options including meal expenses. Connect with us on Facebook and LinkedIn #J-18808-Ljbffr