Campus Operations, Administration Officer

Property and Facilities Full-time, permanent position Base salary will be in the range $82,133 - $ 91,295 + 17% Superannuation (HEW Level 5) Based at our picturesque St Lucia campus About This Opportunity Step into a pivotal role at the centre of Property and Facilities’ Campus Operations team at UQ. As the Campus Operations, Administration Officer , you will play an essential part in ensuring the smooth and efficient delivery of procurement, client facilities support, contract administration, and general administrative services. Reporting to the Associate Director, Campus Operations, you will also be responsible for delivering a broad range of administrative processes that contribute to effective team operations and successful office outcomes. This role offers the chance to work in a dynamic team environment, further develop your professional skills, and play a key role in enhancing service delivery across the Campus Operations team. If you are organised, client-focused, and thrive in a fast-paced administrative setting, this is an excellent opportunity to make a meaningful impact within one of Australia’s leading universities. Key responsibilities will include but are not limited to: Provide high-level administrative support and office coordination for the Campus Operations team, including general administration duties and accurate record keeping. Support maintenance and campus operations by analysing data, preparing reports, and assisting with operational processes and documentation. Manage invoicing requirements by processing invoices, raising requisitions, monitoring approvals, and supporting budgeting and cost reviews. Liaise with internal and external stakeholders to resolve issues, ensure operational requirements are met, and contribute to service delivery improvements. Assist with stakeholder communication by providing accurate information, coordinating meeting minutes, and ensuring effective understanding of maintenance and operational processes. For a full copy of the position description, please contact About UQ As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world. Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community. Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as: Up to 26 weeks paid parental leave/paid primary care leave 17% superannuation contributions + 17.5% annual leave loading Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family Career development opportunities –access to exclusive internal-only vacancies and our Study for Staff program On campus childcare options Affordable parking (from just $6.15 a day) Salary packaging options About You Completion of administration related Degree with subsequent relevant experience; or an equivalent combination of relevant experience and / or education / training. Sound knowledge of the University’s policies and procedures or the ability to rapidly acquire such knowledge. Sound knowledge and understanding of the University’s financial management policies and procedures (eg Unifi and Business Objects/Reportal) or the ability to rapidly acquire such knowledge. Sound computing skills including experience with Microsoft software applications. Experience with record keeping and data entry with a high level of accuracy and attention to detail. Demonstrated analytical and problem-solving skills in routine administration duties. High level of interpersonal skills and the ability to work with people at all levels. Ability to set realistic work priorities appropriate to meeting deadlines and commitments, with a high level of personal organisation skills with the ability to work autonomously. The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia. You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment. Questions? For more information about this opportunity, please contact Craig Schaumburg, Associate Director, Campus Operations at For application inquiries, please reach out to the Talent Acquisition team at , stating the job reference number (below)in the subject line. Want to Apply? We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload: Resume A cover letter summarising how your background aligns with the 'About You' section Our strength as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact Other Information UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role. Applications close Wednesday, 3 December 2025 at 11.00pm AEST (R-58669). #J-18808-Ljbffr