Executive Assistant/Operations Support – Smart Access Management Systems
vor 3 Wochen
Executive Assistant/Operations Support – Smart Access Management Systems (APAC) Join a global technology leader driving digital transformation and secure access innovation across industries. The APAC division is dynamic, collaborative, and fast-growing – working at the intersection of people, technology, and operational excellence. This is a chance to become the heartbeat of the leadership team, providing exceptional executive support while ensuring smooth coordination and data-driven decision-making across the region. About the Opportunity This Melbourne-based hybrid role is perfect for an experienced Executive Assistant or Senior Coordinator who thrives in a fast-paced, analytical, and tech-enabled environment. You’ll be the organisational anchor for the APAC leadership team – managing priorities, streamlining operations, and delivering insights that help drive smarter business outcomes. While executive support is at the core of this role, you’ll also use your analytical mindset to maintain dashboards, track KPIs, and turn data into meaningful information that helps guide business strategy. Key Responsibilities Provide high-level executive support across scheduling, diary management, and travel logistics across multiple time zones. Coordinate and communicate seamlessly across APAC, ensuring the leadership team remains connected, informed, and on track. Prepare polished presentations, reports, and communications for internal and board-level audiences. Develop and maintain KPI dashboards and reporting tools using CRM, ERP, and Excel (or similar systems). Track and follow up on project deliverables, compliance actions, and business priorities. Assist with meeting preparation, agenda setting, and post-meeting actions to ensure accountability and progress. Introduce digital tools and AI-driven systems to enhance workflow efficiency and automate routine processes. Your Background Proven experience as an Executive Assistant, Team Coordinator, or Business Operations professional supporting senior leaders in a fast-paced environment. Strong organisational and communication skills, with the ability to manage complex schedules and competing priorities. Intermediate to advanced Excel skills (pivot tables, lookups, or dashboard creation). Confidence with business systems (CRM, ERP, or BI tools such as Power BI or Tableau). Excellent PowerPoint and presentation design ability – capable of making data and ideas clear, visual, and engaging. Tech-savvy and proactive, with a genuine interest in improving processes through automation or data insights. Previous exposure to global or APAC-level coordination highly regarded. Experience within SaaS, technology, or data-driven environments will be well regarded. The Benefits Salary: $80,000–$120,000 + Super (depending on experience and analytical capability). Hybrid flexibility: 2–3 days in the Melbourne office. High visibility and impact across the APAC region. Opportunity to grow – exposure to senior leadership and international operations. Autonomy, trust, and variety – every day offers new challenges and projects. How to Apply Apply now and become the organisational powerhouse driving the success of this high-performing APAC team. Send your resume to *****@salexo.com.au or call 9*** to discuss the opportunity in more detail. All shortlisted candidates will be contacted within two business days. #J-18808-Ljbffr
-
Assistant IT Systems Lead
vor 2 Wochen
Council of the City of Sydney, Österreich LifeByte Systems VollzeitAssistant IT Systems Lead - Mandarin Speaking Location: Sydney, New South Wales, Australia Salary: A$110,000.00 - A$150,000.00 per annum Seniority level: Mid‑Senior level Employment type: Full‑time Job function: Information Technology At Lifebyte System, we are on a mission to redefine the future through cutting‑edge technology and innovative...
-
Assistant IT Systems Lead
vor 3 Wochen
Council of the City of Sydney, Österreich LifeByte Systems VollzeitIT Operations Lead (Systems Administrator) About The Job At Lifebyte System, we are on a mission to redefine the future through cutting‑edge technology and innovative problem‑solving. We're looking for an Assistant IT Systems Lead to manage our internal network and systems and lead the key members on our existing team. You'll provide technical support,...
-
Assistant IT Systems Lead
vor 2 Wochen
Council of the City of Sydney, Österreich Lifebyte Systems VollzeitAbout the Job At Lifebyte System, we are on a mission to redefine the future through cutting‑edge technology and innovative problem‑solving. We’re looking for an Assistant IT Systems Lead to manage our internal network and systems and lead the key members on our existing team. You’ll provide technical support, troubleshoot issues, and ensure smooth...
-
Executive & Operations Assistant
vor 3 Wochen
City of Brisbane, Österreich Place co VollzeitWe are looking for an organised and innovative Executive & Operations Assistant to join our high performing team! 12th November, 2025 We’re on the lookout for an experienced Executive & Operations Assistant to provide dual support to our CEO and Head of Client Experience. This is a newly created dynamic role at the centre of our business, combines...
-
Executive & Operations Assistant
Vor 3 Tagen
City of Brisbane, Österreich Place Co VollzeitWe are looking for an organised and innovative Executive & Operations Assistant to join our high performing team! 12th November, We're on the lookout for an experienced Executive & Operations Assistant to provide dual support to our CEO and Head of Client Experience. This is a newly created dynamic role at the centre of our business, combines high-level...
-
Executive & Operations Assistant
vor 3 Wochen
City of Brisbane, Österreich Place Estate Agents VollzeitWe’re on the lookout for an experienced Executive & Operations Assistant to provide dual support to our CEO and Head of Client Experience. This is a newly created dynamic role at the centre of our business, combines high-level executive support with operational coordination to ensure the smooth running of Place HQ. We’re looking for someone who thrives...
-
Finance & Administration Assistant
vor 3 Wochen
City of Melbourne, Österreich Freespace Operations VollzeitFreespace Operations is a leader in advanced heavy-lift multirotor drones and aerial systems. With the Callisto family of industrial drones, we support industries globally with autonomous aerial solutions that enable safer, more efficient, and sustainable operations. Our work spans defence, infrastructure, logistics, maritime, and specialised engineering...
-
Assistant IT Systems Lead
vor 2 Wochen
Council of the City of Sydney, Österreich Lifebyte Systems VollzeitAbout the Job At Lifebyte System, we are on a mission to redefine the future through cutting‑edge technology and innovative problem‑solving. We’re looking for an Assistant IT Systems Lead to manage our internal network and systems and lead the key members on our existing team. You’ll provide technical support, troubleshoot issues, and ensure smooth...
-
Newcastle City Council, Österreich You. Smart. Thing. Limited VollzeitExecutive Assistant to the Senior Management Team Our senior management team and marketing partnerships require detail-oriented administration to manage engagements, business affairs, and activations. This diverse role necessitates coordination across a range of business management systems, from the Microsoft Office suite to social media platforms, resource...
-
Executive & Operations Support
vor 2 Wochen
City of Brisbane, Österreich Place co VollzeitWe are looking for an organised and innovative Executive & Operations Support to join our high performing team! We’re on the lookout for an experienced Executive & Operations Support to provide dual support to our CEO and Head of Client Experience. This is a newly created dynamic role at the centre of our business, combining high-level executive support...
