Executive Assistant Role
vor 3 Wochen
Overview Are you an experienced Executive Assistant with an exceptional eye for detail and a knack for thriving in a fast-paced environment? We are seeking a dedicated and highly organised Executive Assistant to join the Executive and Civic Services unit for a temporary 6 week assignment supporting the Mayor. Responsibilities Executive Support: Managing diaries, including scheduling meetings, arranging catering, and providing support for speech and agenda preparation for the Mayor and Councillors. Ensure they are fully briefed and prepared for all meetings and events with speeches, meeting notes, and media briefings. Administration: Preparing and distributing correspondence to a high standard, managing office workflow in a dynamic environment. Ability to prioritise essential tasks. Electronic and paper records: Assist with the distribution of priority correspondence, agendas, and minutes for meetings. Civic Support: Assisting in the delivery of civic functions and receptions, ensuring a high standard of protocol is maintained. Customer Service: Acting as the first point of contact for all customer enquiries directed to the Mayor and Councillors, initiating appropriate action and ensuring timely responses. Reporting line: You will report to the Coordinator Civic Support and have no direct reports. This role is based at the Town Hall. What We Are Looking For Experience: Extensive experience in a fast-paced, high-level Executive Assistant role. Experience in a politically sensitive environment would be advantageous. Administrative Expertise: Demonstrated high-level administrative skills to undertake correspondence, email and diary management, word processing, and the maintenance of records. This includes proficiency with a variety of Windows-based applications, databases, and spreadsheets. Communication Skills: High-standard written and verbal communication skills, with particular emphasis on accuracy and grammatical correctness. Organisational Skills: Excellent time management skills, the ability to meet strict deadlines, and a proven attention to detail. Technical Knowledge: Previous experience in implementing and maintaining office information systems and procedures. Apply today including a cover letter with your application. #J-18808-Ljbffr
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