Executive Support
Vor 7 Tagen
We are the McGrath Foundation. Our purpose is to give families and the communities around them access to the information, secrets and strategies they need to navigate cancer with confidence at every step of their journey. We want you on the team. About the role From our ambitious business growth plans to our upcoming relocation into a new office in North Sydney, it’s time to jump at this opportunity to join the McGrath Foundation as Executive Support & Office Manager. Reporting to and supporting the Chief of Staff, you will play a key role in supporting the CEO and Executive Team while also ensuring the smooth day‑to‑day operations of the office. Key responsibilities CEO Support – Manage daily EA/PA tasks including diary and travel coordination, document creation/organisation, and detailed meeting preparation. Executive Team & Chief of Staff support – Organise travel arrangements including flight bookings, accommodation and detailed itinerary preparation. Meeting Support – Manage calendars, Team meeting preparations, including set up and key notes. Assist with Executive and Board meeting preparations as required, including catering and on‑site support. Office Administration – Oversee office operations, manage suppliers and maintain office inventory and stationery, track budgets, ensuring a high‑functioning workspace. Ensure all office documentation is up to date. Facilities & Visitor contact – Manage and maintain meeting rooms, manage office security and passes, attend building management meetings, Fire Marshal and First Aider Training. Primary point of contact for executive team guests and visitors to the office. Be an active member in our Inclusion, ESG and Social Collectives. Onboarding support – Assist with new starter onboarding as required. Ensure the kitchen is maintained, kept clean and stocked including coffee machines, snacks, beverages, consumables, etc. Compliance – Attend building management meetings, Fire Marshal and First Aider Training, manage office security and passes. What you bring Our ideal candidate has outstanding organisational and time‑management skills and can confidently navigate the coordination of complex calendar schedules, executive meetings and travel itineraries. You will be a pro‑active team player with exemplary attention to detail, a flexible approach and a high level of professionalism and respect for confidentiality. You thrive on being hands‑on, ensuring that every aspect of the office runs smoothly and efficiently. Your strong communication skills will help you build relationships with internal and external stakeholders, while your tech‑savviness and advanced Microsoft skills will ensure efficiency and seamless operations. Being a natural problem solver will also be highly beneficial. To be considered you must have 3+ years previous experience within a similar industry supporting a CEO and / or Senior Executives in an EA / PA or similar role and 3+ years Office Management experience. How to apply We encourage candidates of all backgrounds to participate in our recruitment processes. If you are passionate about making a positive impact and you see yourself in this role, we’d love to hear from you Please contact the People and Culture team if you have any further questions. Is a direct search process so respectfully, no agencies please. Seniority level: Associate. Employment type: Full‑time. Job function: Administrative. Non‑profit organization. #J-18808-Ljbffr
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vor 4 Wochen
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Executive Support Officer.
vor 1 Tag
Council of the City of Sydney, Österreich Public Sector People VollzeitPublic Sector People are partnering with a local government organisation to recruit for an Executive Support Officer. Contract : Contract | Immediate Start Hourly Pay Rate : $50 p / h + Super Responsibilities Reviewing and processing documentation, correspondence and reports Processing invoices and raising purchase orders Organising meetings including;...
