Administrative Assistant

The Team Royal Hobart Hospital is the tertiary referral hospital in Tasmania. The hospital provides all general and specialty medical and surgical services as well as paediatrics, obstetrics and psychiatry. It is also the state’s tertiary trauma centre. The Emergency Department (ED) The ED provides a tertiary level service for people with illness or injury 24 hours a day 7 days per week. Our busy ED provides care for >75,000 patients annually with an admission rate of more than35% and a paediatric case load of 20%. The RHH Emergency Department has a co-located Emergency Medical Unit (EMU) which is a short stay ward for patients requiring a brief hospital stay (generally less than 24 hours). The EMU has 24 short-stay beds operating 24 hours a day, 7 days a week with a high turnover ward environment and a variety of clinical presentations. The Role Provide high-level administrative and secretarial support to the Director, Nurse Unit Manager (NUM), and Clinical Nurse Consultant (CNC) of the Emergency Department (ED), including the preparation of confidential documents, correspondence, briefings, reports, and meeting minutes. Coordinate appointments, meetings, and travel arrangements, and maintain electronic diaries. Manage and maintain efficient administrative systems to support the daily operations of the ED. This includes supporting the development and review of administrative practices, contributing to project activities, and participating in quality improvement and safety initiatives. Oversee and support a range of human resource functions, including recruitment processes (e.g. PageUp), timesheet management, unplanned leave, annual leave, and professional development requests. Liaise effectively with internal stakeholders such as payroll, and external parties as required. Maintain and reconcile electronic leave bookings and payroll reports for medical, nursing, and ancillary staff, ensuring accuracy, completeness, and timely action. Coordinate and manage nursing and ancillary staff rosters, including the creation, editing, and updating of rosters. Identify staffing shortfalls, initiate appropriate relief arrangements, and ensure rostering systems (e.g. ProAct) are accurately maintained. Assist the Business Support Officer in reviewing and evaluating administrative practices and standards, and in decision making regarding project activity matters. Support the development and maintenance of information management systems and databases to enhance departmental efficiency and reporting capabilities. Represent Ancillary Services at management, inter/intra-hospital meetings, and on relevant committees, providing updates, reports, and insights as required. Undertake critical review and follow-up of documents and information to ensure relevance and accuracy, and facilitate effective communication across the department. Perform other duties as directed, consistent with the scope, qualifications, and experience expected at this classification level. You will need Demonstrated knowledge of and experience in contemporary office management practices, including well developed computer skills and experience with a range of computer programs. Highly developed interpersonal and written communication skills, including the ability to undertake duties in a professional manner with an ability to negotiate and liaise and maintain relationships with internal and external stakeholders. Experience with computer systems in a health care environment. Proven understanding of the dynamics of a multidisciplinary team operating in an Emergency Department or hospital-based environment, or the ability to quickly acquire same. Details of appointment Please note as a successful applicant you will work the following positions: Administrative Assistant - Emergency Department )- Fixed term, part time, shift worker position, working 16 hours per fortnight, commencing as soon as possible until 3 March 2026. Working every alternate weekend is essential for this position. Executive Assistant )-Fixed term, part time, day worker position,working 15.2hours per fortnight, commencing as soon as possible until 3 March 2026. *notwithstanding hours to be negotiated with the successful applicant. Applicants should note that, for a period of twelve months from the date of publication, this selection process may be used to fill subsequent or similar full time, part time, and casual vacancies. Salary General Stream Band 3 $73,811 to $79,779 per annum (Pro rata). Our Employer 12% superannuation contribution is on top of this amount. Salary Packaging You’ll have access to salary package a range of benefits including living expenses up to $9,010 + $2,650 in meal entertainment each FBT year + other benefits if eligible. Benefits available to eligible candidates Professional development and accelerated pathways. A range of leave entitlements, including study leave and Professional Development Support. Fitness Passport – You, and your family can access 40+ fitness facilities across Tasmania for just $13.95 per week per person, or $25.95 for a family. How to apply Apply Online. Please click the "Apply" button on this screen to ensure that important questions about you are answered. You will be prompted to complete a 1–2-page application detailing your experience, skills and knowledge as they relate to the attached Statement of Duties. A separate statement addressing the selection criteria in the Statement of Duties is not required. *Applications from Recruitment agencies will not be accepted for this role For more information Applicants who require further information are encouraged to contact the Contact person for detailed information about the vacancy. Name: Stephanie WrightPosition: Nurse Unit Manager - Emergency DepartmentPhone number: Email address: What it is like working at the Department of Health? Compassion, Accountability, Respect, Excellent are the key values to work in Department of Health. Listen to some of the lived experiences from within the department through some of our wonderful staff and hear about their journey in relocating to Tasmania Make It Tasmania | Move for a great lifestyle One Health Podcast - Spotify One Health Podcast - Apple Tasmanian Health Careers | Tasmanian Respecting diversity is the foundation of everything that Department of Health do. This allows us to instil trust and collaborate through honest and fair communication and helps cultivate an environment of growth and innovation. We strongly encourage applicants from key communities including Aboriginal and Torres Strait Islanders, LGBTIQA+ people, and people living with disabilities. #J-18808-Ljbffr