Personal Assistant- x2 Opportunities Available

Personal Assistant- x2 Opportunities Available We're one of Australia's most trusted brands and proudly member-owned, with our people and community at the heart of everything we do. From our legendary Roadside assistance to electric vehicle charging networks, the NRMA Group also owns and operates NRMA Parks and Resorts, SIXT car rental, My Fast Ferry & Fantasea Cruises. That's why a career with us means creating the future you want, while helping the NRMA Group to keep moving Australia forward. Together, we can make a difference. Job Description What’s on Offer We currently have 2 Fixed term (parental leave replacement) opportunities available. These include supporting General Managers in the following divisions: Corporate Functions: Customer Contact and Distribution and Marketing Service Delivery Functions: Roadside Delivery and Commercial Finance Both positions are Full Time with hybrid working arrangements – 3 days in the Sydney Olympic Park/ City offices (ideally Tuesday, Wednesday, Thursday). What You'll Do Provide high-level administrative and organisational support to the General Manager (GM), ensuring the smooth coordination of activities and achievement of business objectives. Manage busy and changing diaries, schedule meetings (including for the GM’s direct reports and business partners), and coordinate travel arrangements and logistics. Prepare and distribute meeting agendas, presentation packs, reports, and ensure all briefing materials are collated and uploaded to SharePoint. Monitor and maintain the GM’s email, responding where appropriate and highlighting urgent matters. Assist in preparing submissions for Board, GEC, and Steering Committees. Liaise with direct reports and business partners to ensure effective communication and workflow. Maintain and develop systems and procedures for team efficiency, including leave processing, contract signing, onboarding/offboarding, and induction programs. Organise and coordinate meeting rooms, attendee lists, and online platforms; manage meeting logistics including minute-taking and follow-up of action items. Prepare and submit expense reports, facilitate budgetary processes, and assist with invoice processing and credit card applications. Support special projects such as employee milestones, SharePoint file management, Microsoft Teams administration, and mentoring colleagues. What You'll Bring Ideally at least 5+ years’ experience in high-level executive support roles and/or heavily administrative support functions. Highly developed computer skills, with in-depth knowledge of Microsoft Office applications. Proven ability to develop and maintain effective business partnering relationships with diverse stakeholders. Excellent verbal and written communication, influencing, liaising, and presentation skills. Strong time management and organisational skills, with the ability to prioritise competing projects and meet deadlines, along with influencing the behaviour of others to do the same. Sound analytical and problem-solving skills, while driving initiative. Demonstrated ability to maintain confidentiality and handle sensitive information appropriately. As part of our recruitment process, successful applicants will be required to complete successful pre‑employment checks. What's in it for you? At the NRMA we aren’t just about discounts (although you do get these too). We offer benefits to help make work and life just right for you Progressive flexibility, leave and well‑being benefits to balance all of life's priorities. Travel discounts on SIXT car rental, cruises, and accommodation at our award‑winning NRMA Holiday Parks and Resorts. Complimentary myNRMA membership including free Roadside Assistance & discounts on groceries, movie tickets, gift cards, gym memberships, attractions, restaurants and much more. Discounts on a range of NRMA personal insurance products including car, home & travel. Grow, progress or relocate your career and move around the NRMA Group or different locations with us. Know You Belong We’re for inclusion, diversity and representing the members, guests, customers and communities we serve. That’s why we welcome applications from First Nations, people with disability, those from diverse cultural backgrounds, people of all genders, members of the LGBTQI+ community, and anyone else who wants to be a part of our team. Join the NRMA and grow your career with us. Apply now, we cannot wait to hear from you or visit our careers site to find out more Our Talent Acquisition Team and Hiring Leaders kindly request no unsolicited resumes or approaches from Recruitment Agencies. The NRMA is not responsible for any fees related to unsolicited resumes. Be careful ‑ Don’t provide your bank or credit card details when applying for jobs. Don't transfer any money or complete suspicious online surveys. If you see something suspicious, report this job ad. #J-18808-Ljbffr