Personal Assistant/Office Assistant

vor 2 Wochen

Council of the City of Sydney, Österreich Lotus People Vollzeit

Personal Assistant / Office Assistant – Lotus People Join us at Lotus People as a Personal Assistant / Office Assistant. This full‑time, in‑office role (Surry Hills) requires a current driver’s licence for off‑site storage access when required. About the Role We are seeking a Personal Assistant/Office Assistant to support the founder/MD with administrative tasks and office operations. This role offers the chance to evolve and take on more responsibilities over time. The right candidate will be proactive, switched‑on, and able to manage everything from diary management to travel bookings, events, and office upkeep. You’ll act as the founder’s right hand, anticipating needs and ensuring both their day and the wider office run smoothly. Duties Provide diary management and travel bookings for the founder/MD, including interstate and international trips. Support the induction process, setting up IT for new starters. Handle insurance, registrations, and general admin tasks as required. Manage inbox prioritisation, flagging urgent items and supporting communications flow. Coordinate weekly team meetings, including agenda preparation and minute taking. Own the full induction and off‑boarding process, including IT setup, first‑day support and equipment collection. Handle kitchen, mail, meeting rooms and general office facilities management. Maintain office inventory and agency assets, including ownership of the Booqable booking system. Troubleshoot basic IT issues and manage technology warranties and repairs as needed. Coordinate in‑house events and team activities throughout the year. Assist with occasional team‑wide travel bookings and logistics. Skills & Experience Previous experience in a Team Assistant, PA or office assistant role, with the ability to multitask in a fast‑paced environment. Proactive, personable, and adaptable, able to fit into a creative and lively team. Strong organisational skills and attention to detail. A positive, friendly, energetic, and efficient approach, making you an integral part of the agency’s dynamic team. A stand‑out individual committed to supporting the team and managing the office operations seamlessly. Resilient, not precious, solutions‑focused and able to take accountability when mistakes happen. If you're an organized and proactive team player who thrives in a creative, dynamic agency environment, this role offers a fantastic opportunity to support the team and ensure smooth day‑to‑day operations. Apply now to become an essential part of the agency $80k + Super Recruitment Process If your experience aligns with the requirements of the role, a consultant will be in touch within 2–3 business days for an initial phone screen. Shortlisted candidates will then proceed to a virtual interview with the consultant managing the role. We respond to every applicant, regardless of the outcome. Equal Opportunity Employer At Lotus People, we are committed to fostering diversity, equity and inclusion. We encourage applicants from all backgrounds to apply and will ensure a fair and equitable recruitment process. #J-18808-Ljbffr

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