Personal Assistant to Head of Junior School

Personal Assistant to Head of Junior School (and school support) Join Trinity Grammar School, Kew and support the Head of Junior School and leadership team. About the Role The Junior School (ELC‑Year 6) is a dynamic, high‑energy environment where the Personal Assistant plays a critical role in supporting the Head of Junior School and the leadership team. This position involves high‑level administrative tasks, coordination of operations, and ensuring effective communication with staff, parents and external stakeholders. The PA must be highly organised, proactive, timely, and maintain strict confidentiality. Strong communication skills and flexibility, including occasional out‑of‑hours work, are essential. The role contributes to the strategic direction and smooth functioning of the Junior School. Key Responsibilities Manage the Head of Junior School’s diary, emails and correspondence, ensuring smooth scheduling and communication. Provide high‑level administrative support to the Junior School Leadership Team, including meeting coordination and minute‑taking. Organise and maintain the Junior School office and manage document filing and records. Coordinate enrolment interviews and assist with planning and administration of key events such as Presentation Day and Orientation Day. Respond to enquiries from staff, parents and students while ensuring deadlines and compliance requirements are met. Collaborate with other Executive and Personal Assistants and assist with reception duties when required. Qualifications and Expertise Tertiary qualification in business or administration (advantageous) and experience in a similar role, ideally within a school or education setting. Strong organisational skills with the ability to prioritise tasks, work autonomously and manage competing demands. Excellent communication skills and accuracy in document preparation, editing and formatting. High level of digital literacy, including proficiency in Microsoft Office and experience with databases and multiple data sources. Adaptable, flexible and able to maintain effective communication flow while following up requests respectfully. Reliable data integrity and strong problem‑solving skills in a dynamic environment. A current Employee Working with Children Check. Benefits Competitive remuneration 6.2 weeks annual leave Additional employer superannuation contributions when voluntary contributions are made Professional development opportunities available On‑site pool and gym available to staff Salary packaging available 16 weeks of paid parental leave Employee Assistance Program On‑site café School fee concession of permanently employed staff First aid and CPR training provided annually Annual influenza vaccinations How to Apply Applications with a CV and cover letter addressed to the Principal, Mr Adrian Farrer, will be accepted until 10pm Sunday 16 November 2025. Child Safety Trinity Grammar is committed to ensuring child safety. The school has zero tolerance for child abuse and will treat all allegations and concerns very seriously. In line with this commitment, the school has put in place policies and procedures to uphold the Victorian Child Safe Standards. About Trinity Grammar School For more than 122 years, Trinity has been an aspirational learning community valuing a ‘values education’. We are an Anglican independent school for boys located in the inner‑East of Melbourne, caring for approximately 1,600 students from 3‑year‑old kindergarten to Year 12. For more information about our school and offerings, visit our website. Seniority level: Entry level | Employment type: Full‑time | Job function: Administrative | Industries: Education Management #J-18808-Ljbffr