Administration Officer

Overview Join to apply for the Administration Officer role at St Vincent's Health Australia . Job Description Role title: Administration Officer Role type: Permanent full time Role grade: Administration Officer, Level 3, Year1/2 Department and location: Health Information Services, St Vincent’s Hospital, Darlinghurst Salary: $68,338.78 – $70,468.73 + super Better and fairer care. Always. We are St Vincent’s Health Australia, Australia’s largest not-for-profit provider of health and aged care services. Founded by The Sisters of Charity in 1857, our +30,000 healthcare professionals operate public and private hospitals, residential aged care, community and virtual care, and outreach programs. About The Role Be the go-to person for handling calls and patient information requests, providing friendly and professional service in line with NSW Health policies. Keep patient records accurate and up-to-date by entering data, fixing discrepancies, and undertaking transactions in Patient Administration Systems e.g. COREPAS, MEDIWEB, CHIME. Support doctors, nurses, clinical teams and ward administration by processing notifications, updating patient information, rectifying data discrepancies and merging duplicate records. Ensure compliance and data integrity by carrying out audits, generating reports, and following strict privacy and confidentiality standards. Help improve systems by training staff on COREPAS, assisting with new technology rollouts, and embracing digital health innovations. About You Exceptional communication and customer service skills, with the ability to confidently interact with patients, clinicians, and multi-disciplinary teams in a professional and compassionate manner. Experience in healthcare administration, ideally within a hospital or Health Information Services environment, with demonstrated knowledge and use of Patient Administration Systems. Strong organisational and problem-solving abilities, capable of working independently, prioritising tasks under pressure, and maintaining high attention to detail while meeting deadlines. Advanced computer skills, including proficiency in Microsoft Word and Excel, and the ability to quickly adapt to new digital health systems. Commitment to confidentiality and compliance, with a solid understanding of privacy principles and medico-legal requirements in a health setting. Why Work at St Vincent’s Join us on our mission to provide care to all, including the most at-risk people in our community Discounted access to gyms with Fitness Passport Access to discounted private health insurance with Medibank Access to a government salary sacrifice program Support for educational development, scholarship programs, and paid study leave About The Hospital In this role you will be based at St Vincent’s hospital, Darlinghurst. A busy inner-city hospital in a beautiful location Surrounded by cafes, galleries, theatres, parks, nightlife, and nearby beaches A place of expert clinical care for at-risk people Closely partnered with universities and affiliated research institutes Centres of excellence include heart & lung transplant, bone marrow transplant, cardiology, cancer care, AIDS/HIV, respiratory medicine, mental health, homeless health, drug & alcohol services, and correctional health Sponsorship / Work Rights Visa sponsorship is not available. For this role you must be an Australian or New Zealand citizen or have a work visa that grants the necessary rights. Pre-employment checks Your employment is conditional upon the completion of all role-required pre-employment checks, including relevant immunisations. Equal Opportunity We celebrate diversity and inclusion and are committed to equal employment opportunity for everyone. How To Apply The closing date for applications is 10 September 2025 . Please submit your resume and a brief cover letter highlighting how your interest, skills, and experience align with the role. Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early if a suitable applicant is sourced. Respectfully, this role is not open to recruitment agencies. Reconciliation Action Plan We acknowledge the importance of a welcoming, safe, equitable and inclusive work environment for Aboriginal and/or Torres Strait Islander Employees. Applications from Aboriginal and Torres Strait Islander Peoples are encouraged. For further information, visit the Reconciliation webpage or contact View Reconciliation Action Plan Code of Conduct View Code of Conduct Seniority level Entry level Employment type Full-time Job function Administrative Industries: Hospitals and Health Care #J-18808-Ljbffr